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K-12 Staff Education and Certification
The K-12 staffing data, also known as the Registry for Educational Personnel, contain individual-level records on all education personnel for the academic years 2011-12 through 2018-19. While these data include information on employees from any educational entity in Michigan, the level of information recorded is not uniform for all employees. Private schools, for example, are able but not required to participate in the data collection. Additionally, for some positions (i.e. non-instructional) only a limited number of fields are required to be reported, regardless of the type of entity. These data are contained in nine datasets, which we categorize into the following three broad topical areas: Assignment, Employment, and Demographics; Education and Certifications; and Mobility. Note that some of these datasets could be used by researchers as a standalone product, but others should not due to differences in how and when districts record terminations and leaves of absence. We describe each of the datasets in more detail on its section page.
The education and certifications datasets contain information about staff members previous and ongoing education, certifications, and professional development activities. Information on specific institutions in which education and/or certification were received is limited to Michigan educational entities. Data from the 2003-2004 school year forward are available. Future year's school year data will be added on.
Endorsements
Highlights
Record Level: Staff by collection by certification
Record Count: 5.7 million observations
Years Covered: 2012-Present
Population Coverage: Staff of Michigan K-12 educational institutions
The endorsement dataset covers the certificates, permits and approvals held by staff within the public K-12 system. These endorsements are classified into one of eight groups using the LICENSE_CATEGORY variable. These groups primarily identify teachers, nurses, psychologists, counselors, administrators and CTE instructors. Certificates are used within the State of Michigan to license teachers. Permits are the only exception to having a fully certified teacher in a classroom and are used by districts primarily with respect to substitute teachers. Approvals are very similar to permits but for special education teachers. Interested researchers should review our more detailed explanation of education credentials in Michigan.
Professional Development
Highlights
Record Level: Staff by year by certification
Record Count: 6 million observations
Years Covered: 2004-Present
Population Coverage: Staff of Michigan K-12 educational institutitions
The Michigan Department of Education tracks staff professional development in two data systems (Michigan Online Educator Certification system (MOECS) and Registry of Educational Personnel (REP)). The professional development dataset combines information from these two systems. It contains information on the type of professional development, the duration of the training, and where the training took place. Unlike other datasets which are collected at the semester level, only the year in which the professional development (PD) took place is provided.
Districts are required to offer at least 5 days of PD per year (380.1527) whereas the teachers are required to participate in at least 150 hours of PD per year for certification purposes. Districts are required to offer additional hours to new teachers (in their first 3 years) (380.1526). All teachers, progressing from the Standard Certificate to the Professional Certificate, are required by law (380.1531) to take an approved course in the diagnosis and remediation of reading disabilities and differentiated instruction. The “year” is considered to begin on July 1 and end on June 30, coinciding with the school year.
Currently, there is no method to track all professional development that schools offer. They are only required to report parts of it, and in different places. Similarly, some teachers do more DPPD than is required, but do not enter it into the system because they have already met the requirements for certificate renewal/progression. Therefore, the professional development dataset does not provide the complete data. Educators enter their information directly into the MOECS system. Therefore, some misspellings are expected. When a college name is not spelled correctly or is abbreviated, the IPEDS code is also missing. Data for "DATE_COMPLETED" are reported only in MOECS and are not available in REP and so this field is not included in the PD data.
Professional development (provided to new teachers) that meets the following criteria may be used by teachers to renew or progress their teaching certificate:
- aligns with the requirements of Section 380.1526; and
- supports the educator’s development in the profession; and
- is above and beyond the professional development provided to ALL teachers under Section 380.1527; and
- earned university credit or SCECHs in accordance with the Education-related Professional Learning hours defined in Teacher Certification Code.
Michigan Test for Teacher Certification (MTTC)
Highlights
Record Level: Staff by MTTC examination
Record Count: 1 million observations
Years Covered: 1992-Present
Population Coverage: MTTC test takers who had previously been assigned RPICs
The MTTC dataset holds teacher assessment history for the Michigan Test for Teacher Certification (MTTC) from 1992-present. This is a test-level file with one observation for each time a teacher attempted an MTTC test. Specific data points include the date the test was taken, the scaled test score, whether a teacher passed the test, and the institutions to which the teacher had their scores sent. Tests began as a requirement with the passage of PA 282 of 1992 (MCL 380.1531). The basic skills examination was repealed with PA 233 of 2018 (MCL 380.1531).
Results from employed instructional staff, substitutes and some non-instructional staff and administrators are included. The State of Michigan receives data from the MTTC test contractor, Evaluation Systems Group of Pearson and maintains a comprehensive database of all MTTC test takers from February 1992 to present. However, the data herein do not cover that full population.
Codebook
Category | Variable | Description |
---|---|---|
All | RPIC |
A unique Personnel Identification Code (PIC) which is modified for the researcher's database (i.e., Research Personnel Identification Code = RPIC) to keep the anonymity of the staff. |
All | SCHOOL_YEAR |
Description of School Year which the data represents. |
All | COLLECTION |
Name of Collection during which the data in a given record were reported. |
All | MOECS_EDUCATOR_ID |
A unique identification code assigned to educators when they enter their information in MOECS for the first time, to keep the anonymity of the staff. |
All | START_YEAR |
The calendar year in which the school year began. |
Demographics | RACE_ETHNICITY |
Reported ethnicity at the time the MTTC test(s) were taken. The options vary some relative to other data sets. |
Demographics | BIRTH_YEAR |
Reported year of birth |
Demographics | GENDER |
Reported gender |
Endorsements | PERMIT_STATUS |
Permit status description (e.g., Valid, Expired, etc.). |
Endorsements | PERMIT_TYPE |
Name of Permit type (There are four different types of permits). Permits are utilized in situations where a school is unable to fill a position with an appropriately certified and/or endorsed educator. |
Endorsements | PROGRAM_TYPE_CODE |
Populated when the educator completes their application for certification through MOECS. |
Endorsements | PROGRAM_TYPE_NAME |
Populated when the educator completes their application for certification through MOECS. This field identifies whether the staff is certified to teach elementary, secondary, or occupational classes. |
Endorsements | AUTHORIZATION_STATUS |
Authorization status description (e.g., Valid, Expired, etc.). |
Endorsements | AUTHORIZATION_TYPE |
Name of Authorization type (There are four different types of authorizations). Authorizations are utilized in situations where a school is unable to fill a position with an appropriately certified and/or endorsed educator. |
Endorsements | CERTIFICATE_EXPIRATION_DATE |
Date certificate will/has expired |
Endorsements | CERTIFICATE_ISSUE_DATE |
Date certificate was issued |
Endorsements | CERTIFICATE_REINSTATEMENT_DATE |
Date certificate reinstated |
Endorsements | ENDORSE_AUTHORIZATION_1 |
The first endorsed authorization of the staff member sorted alphabetically. |
Endorsements | ENDORSE_AUTHORIZATION_2 |
The second endorsed authorization of the staff member sorted alphabetically. |
Endorsements | ENDORSE_AUTHORIZATION_3 |
The third endorsed authorization of the staff member sorted alphabetically. |
Endorsements | ENDORSE_AUTHORIZATION_4 |
The fourth endorsed authorization of the staff member sorted alphabetically. |
Endorsements | ENDORSE_AUTHORIZATION_5 |
The fifth endorsed authorization of the staff member sorted alphabetically. |
Endorsements | ENDORSE_CERTIFICATION_1 |
The first endorsement certificate for the staff member sorted alphabetically (e.g., subject area endorsements). |
Endorsements | ENDORSE_CERTIFICATION_10 |
The tenth endorsement certificate for the staff member sorted alphabetically. |
Endorsements | ENDORSE_CERTIFICATION_11 |
The eleventh endorsement certificate for the staff member sorted alphabetically. |
Endorsements | ENDORSE_CERTIFICATION_2 |
The second endorsement certificate for the staff member sorted alphabetically. |
Endorsements | ENDORSE_CERTIFICATION_3 |
The third endorsement certificate for the staff member sorted alphabetically. |
Endorsements | ENDORSE_CERTIFICATION_4 |
The fourth endorsement certificate for the staff member sorted alphabetically. |
Endorsements | ENDORSE_CERTIFICATION_5 |
The fifth endorsement certificate for the staff member sorted alphabetically. |
Endorsements | ENDORSE_CERTIFICATION_6 |
The sixth endorsement certificate for the staff member sorted alphabetically. |
Endorsements | ENDORSE_CERTIFICATION_7 |
The seventh endorsement certificate for the staff member sorted alphabetically. |
Endorsements | ENDORSE_CERTIFICATION_8 |
The eighth endorsement certificate for the staff member sorted alphabetically. |
Endorsements | ENDORSE_CERTIFICATION_9 |
The ninth endorsement certificate for the staff member sorted alphabetically. |
Endorsements | ENDORSE_CODE_1 |
The first endorsement code for the staff member sorted alphabetically (e.g., subject area endorsements). |
Endorsements | ENDORSE_CODE_10 |
The tenth endorsement code for the staff member sorted alphabetically (e.g., subject area endorsements). |
Endorsements | ENDORSE_CODE_11 |
The eleventh endorsement code for the staff member sorted alphabetically (e.g., subject area endorsements). |
Endorsements | ENDORSE_CODE_2 |
The second endorsement code for the staff member sorted alphabetically (e.g., subject area endorsements). |
Endorsements | ENDORSE_CODE_3 |
The third endorsement code for the staff member sorted alphabetically (e.g., subject area endorsements). |
Endorsements | ENDORSE_CODE_4 |
The fourth endorsement code for the staff member sorted alphabetically (e.g., subject area endorsements). |
Endorsements | ENDORSE_CODE_5 |
The fifth endorsement code for the staff member sorted alphabetically (e.g., subject area endorsements). |
Endorsements | ENDORSE_CODE_6 |
The sixth endorsement code for the staff member sorted alphabetically (e.g., subject area endorsements). |
Endorsements | ENDORSE_CODE_7 |
The seventh endorsement code for the staff member sorted alphabetically (e.g., subject area endorsements). |
Endorsements | ENDORSE_CODE_8 |
The eighth endorsement code for the staff member sorted alphabetically (e.g., subject area endorsements). |
Endorsements | ENDORSE_CODE_9 |
The ninth endorsement code for the staff member sorted alphabetically (e.g., subject area endorsements). |
Endorsements | ENDORSE_GRADE_LEVEL_1 |
The first endorsement grade level for the staff member sorted alphabetically (e.g., subject area endorsements). |
Endorsements | ENDORSE_GRADE_LEVEL_10 |
The tenth endorsement grade level for the staff member sorted alphabetically (e.g., subject area endorsements). |
Endorsements | ENDORSE_GRADE_LEVEL_11 |
The eleventh endorsement grade level for the staff member sorted alphabetically (e.g., subject area endorsements). |
Endorsements | ENDORSE_GRADE_LEVEL_2 |
The second endorsement grade level for the staff member sorted alphabetically (e.g., subject area endorsements). |
Endorsements | ENDORSE_GRADE_LEVEL_3 |
The third endorsement grade level for the staff member sorted alphabetically (e.g., subject area endorsements). |
Endorsements | ENDORSE_GRADE_LEVEL_4 |
The fourth endorsement grade level for the staff member sorted alphabetically (e.g., subject area endorsements). |
Endorsements | ENDORSE_GRADE_LEVEL_5 |
The fifth endorsement grade level for the staff member sorted alphabetically (e.g., subject area endorsements). |
Endorsements | ENDORSE_GRADE_LEVEL_6 |
The sixth endorsement grade level for the staff member sorted alphabetically (e.g., subject area endorsements). |
Endorsements | ENDORSE_GRADE_LEVEL_7 |
The seventh endorsement grade level for the staff member sorted alphabetically (e.g., subject area endorsements). |
Endorsements | ENDORSE_GRADE_LEVEL_8 |
The eighth endorsement grade level for the staff member sorted alphabetically (e.g., subject area endorsements). |
Endorsements | ENDORSE_GRADE_LEVEL_9 |
The ninth endorsement grade level for the staff member sorted alphabetically (e.g., subject area endorsements). |
Endorsements | ENDORSE_PERMIT_1 |
The first endorsed permit of the staff member sorted alphabetically. |
Endorsements | ENDORSE_PERMIT_2 |
The second endorsed permit of the staff member sorted alphabetically. |
Endorsements | ENDORSE_PERMIT_3 |
The third endorsed permit of the staff member sorted alphabetically. |
Endorsements | ENDORSE_PERMIT_4 |
The fourth endorsed permit of the staff member sorted alphabetically. |
Endorsements | ENDORSE_PERMIT_5 |
The fifth endorsed permit of the staff member sorted alphabetically. |
Endorsements | INSTITUTION_NAME |
Official entity name for where Higher Education was received by staff. |
Endorsements | INSTITUTION_STATE |
State's name where Higher Education degree was received by staff. |
Endorsements | LICENSE_CATEGORY |
Name of the Certificate License Category (e.g., Teaching, School Counselor, etc.). |
Endorsements | LICENSE_STATUS |
Certificate status description (i.e., Valid, Expired, Invalid, Nullified, Revoked, Suspended, and Withdrawn). |
Endorsements | LICENSE_TYPE |
Name of the Certificate License Type (e.g., Provisional Teaching Certificate or School Counselor License) which is populated when the educator completes their application for certification through MOECS. |
Endorsements | ENDORSE_PERMIT_CODE_5 |
The fifth permit code for the staff member sorted alphabetically. |
Endorsements | ENDORSE_PERMIT_CODE_7 |
The seventh permit code for the staff member sorted alphabetically. |
Endorsements | ENDORSE_GRADE_LEVEL_13 |
The thirteenth endorsement grade level for the staff member sorted alphabetically (e.g., subject area endorsements). |
Endorsements | ENDORSE_PERMIT_CODE_11 |
The eleventh permit code for the staff member sorted alphabetically. |
Endorsements | ENDORSE_PERMIT_7 |
The seventh permit certificate for the staff member sorted alphabetically. |
Endorsements | ENDORSE_GRADE_LEVEL_12 |
The twelfth endorsement grade level for the staff member sorted alphabetically (e.g., subject area endorsements). |
Endorsements | ENDORSE_CODE_13 |
The thirteenth endorsement code for the staff member sorted alphabetically (e.g., subject area endorsements). |
Endorsements | ENDORSE_CODE_12 |
The twelfth endorsement code for the staff member sorted alphabetically (e.g., subject area endorsements). |
Endorsements | ENDORSE_PERMIT_CODE_13 |
The thirteenth permit code for the staff member sorted alphabetically. |
Endorsements | ENDORSE_PERMIT_8 |
The eighth permit certificate for the staff member sorted alphabetically. |
Endorsements | ENDORSE_PERMIT_CODE_6 |
The sixth permit code for the staff member sorted alphabetically. |
Endorsements | ENDORSE_PERMIT_CODE_3 |
The third permit code for the staff member sorted alphabetically. |
Endorsements | ENDORSE_PERMIT_9 |
The ninth permit certificate for the staff member sorted alphabetically. |
Endorsements | ENDORSE_PERMIT_CODE_4 |
The fourth permit code for the staff member sorted alphabetically. |
Endorsements | ENDORSE_PERMIT_CODE_8 |
The eighth permit code for the staff member sorted alphabetically. |
Endorsements | ENDORSE_CERTIFICATION_13 |
The thirteenth endorsement certificate for the staff member sorted alphabetically. |
Endorsements | ENDORSE_CERTIFICATION_12 |
The twelfth endorsement certificate for the staff member sorted alphabetically. |
Endorsements | ENDORSE_PERMIT_CODE_2 |
The second permit grade level for the staff member sorted alphabetically. |
Endorsements | ENDORSE_PERMIT_CODE_12 |
The twelfth permit code for the staff member sorted alphabetically. |
Endorsements | ENDORSE_PERMIT_CODE_9 |
The ninth permit code for the staff member sorted alphabetically. |
Endorsements | ENDORSE_PERMIT_12 |
The twelfth permit certificate for the staff member sorted alphabetically. |
Endorsements | ENDORSE_PERMIT_13 |
The thirteenth permit certificate for the staff member sorted alphabetically. |
Endorsements | ENDORSE_PERMIT_CODE_10 |
The tenth permit code for the staff member sorted alphabetically. |
Endorsements | ENDORSE_PERMIT_6 |
The sixth permit certificate for the staff member sorted alphabetically. |
Endorsements | ENDORSE_PERMIT_10 |
The tenth permit certificate for the staff member sorted alphabetically. |
Endorsements | ENDORSE_PERMIT_11 |
The eleventh permit certificate for the staff member sorted alphabetically. |
Endorsements | ENDORSE_PERMIT_CODE_1 |
The first permit code for the staff member sorted alphabetically. |
Michigan Test for Teacher Certification | TEST_CODE |
MTTC Test Code |
Michigan Test for Teacher Certification | GRADE_LEVEL_DESC | |
Michigan Test for Teacher Certification | PASS_FAIL |
P (Pass), F (Failed) |
Michigan Test for Teacher Certification | TESTING_DATE |
Date the MTTC test was taken |
Michigan Test for Teacher Certification | FIELD_NAME |
Field name corresponding to the test code |
Michigan Test for Teacher Certification | SCALED_SCORE |
Scaled Score |
Michigan Test for Teacher Certification | MTTC_INSTITUTION_NAME_3 |
Institution 3 that the examinees had their scores sent to (MI Examinees only) |
Michigan Test for Teacher Certification | GRADE_LEVEL_CODE |
A (Elementary), B (Secondary) |
Michigan Test for Teacher Certification | MTTC_INSTITUTION_NAME_2 |
Institution 2 that the examinees had their scores sent to (MI Examinees only) |
Michigan Test for Teacher Certification | STATE |
State for out of state examinees only |
Michigan Test for Teacher Certification | MTTC_INSTITUTION_NAME_1 |
Institution 1 that the examinees had their scores sent to (MI Examinees only) |
Michigan Test for Teacher Certification | MAJOR_OR_MINOR_DESC | |
Michigan Test for Teacher Certification | MAJOR_OR_MINOR_CODE |
A (Major), B (Minor) |
Professional Development | PROF_DEV_CATEGORY |
The District Provided Professional Development (DPPD & those for the new teachers) training categories. For other types of training N/A is entered. |
Professional Development | PROF_DEV_TYPE |
The type of training the staff have received. There are three types of training: State Continuing Education Clock Hours (SCECHs) are organized professional development activities that teachers use for progression. District Provided Professional Development (DPPD) could also be used by educators to renew their certificate or progression.College Credits are also used for professional development and certificate renewal/progression. Please note that in order to distinguish DPPD information entered by the educators from the DPPD offered to new teachers by the districts, a fourth PD type is created here, called DPPD-New Teacher Training. |
Professional Development | ENTITY_CODE |
Code of the facility that the staff received training. The IPEDS are extracted from EEM and NCES IPEDS datasets by joining the MOECS data with those two datasets on the entity name. So, if the college name was abbreviated or misspelled, N/A is entered. |
Professional Development | PD_TRAINING_COURSE_NUMBER |
The college credit course number. For other training types, "N/A" is entered. |
Professional Development | ENTITY_NAME |
Name of the college, district, or other facilities that the staff received training (as entered by the educator) or offered the training (as entered in REP by the districts). |
Professional Development | HOURS_ENGAGED |
Number of hours of training. Semester credit hours are converted to hours here using this formula: one semester credit hour = 25 education-related professional learning hours. Similarly, # of days of PD from REP is converted to hours by multiplying #of days by 6. |
Professional Development | PD_TRAINING_NAME |
Name of the training received by the staff |