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K-12 Staff Education and Certification

The K-12 staffing data, also known as the Registry for Educational Personnel, contain individual-level records on all education personnel for the academic years 2011-12 through 2018-19. While these data include information on employees from any educational entity in Michigan, the level of information recorded is not uniform for all employees. Private schools, for example, are able but not required to participate in the data collection. Additionally, for some positions (i.e. non-instructional) only a limited number of fields are required to be reported, regardless of the type of entity. These data are contained in nine datasets, which we categorize into the following three broad topical areas: Assignment, Employment, and Demographics; Education and Certifications; and Mobility. Note that some of these datasets could be used by researchers as a standalone product, but others should not due to differences in how and when districts record terminations and leaves of absence. We describe each of the datasets in more detail on its section page.

The education and certifications datasets contain information about staff members previous and ongoing education, certifications, and professional development activities. Information on specific institutions in which education and/or certification were received is limited to Michigan educational entities. Data from the 2003-2004 school year forward are available. Future year's school year data will be added on.

Endorsements

Highlights

Record Level: Staff by collection by certification
Record Count: 5.7 million observations
Years Covered: 2012-Present
Population Coverage: Staff of Michigan K-12 educational institutions

The endorsement dataset covers the certificates, permits and approvals held by staff within the public K-12 system. These endorsements are classified into one of eight groups using the LICENSE_CATEGORY variable. These groups primarily identify teachers, nurses, psychologists, counselors, administrators and CTE instructors. Certificates are used within the State of Michigan to license teachers. Permits are the only exception to having a fully certified teacher in a classroom and are used by districts primarily with respect to substitute teachers. Approvals are very similar to permits but for special education teachers. Interested researchers should review our more detailed explanation of education credentials in Michigan.

Professional Development

Highlights

Record Level: Staff by year by certification
Record Count: 6 million observations
Years Covered: 2004-Present
Population Coverage: Staff of Michigan K-12 educational institutitions

The Michigan Department of Education tracks staff professional development in two data systems (Michigan Online Educator Certification system (MOECS) and Registry of Educational Personnel (REP)). The professional development dataset combines information from these two systems. It contains information on the type of professional development, the duration of the training, and where the training took place. Unlike other datasets which are collected at the semester level, only the year in which the professional development (PD) took place is provided.

Districts are required to offer at least 5 days of PD per year (380.1527) whereas the teachers are required to participate in at least 150 hours of PD per year for certification purposes. Districts are required to offer additional hours to new teachers (in their first 3 years) (380.1526). All teachers, progressing from the Standard Certificate to the Professional Certificate, are required by law (380.1531) to take an approved course in the diagnosis and remediation of reading disabilities and differentiated instruction. The “year” is considered to begin on July 1 and end on June 30, coinciding with the school year.

Currently, there is no method to track all professional development that schools offer. They are only required to report parts of it, and in different places. Similarly, some teachers do more DPPD than is required, but do not enter it into the system because they have already met the requirements for certificate renewal/progression. Therefore, the professional development dataset does not provide the complete data. Educators enter their information directly into the MOECS system. Therefore, some misspellings are expected. When a college name is not spelled correctly or is abbreviated, the IPEDS code is also missing. Data for "DATE_COMPLETED" are reported only in MOECS and are not available in REP and so this field is not included in the PD data.

Professional development (provided to new teachers) that meets the following criteria may be used by teachers to renew or progress their teaching certificate:

  • aligns with the requirements of Section 380.1526; and
  • supports the educator’s development in the profession; and
  • is above and beyond the professional development provided to ALL teachers under Section 380.1527; and
  • earned university credit or SCECHs in accordance with the Education-related Professional Learning hours defined in Teacher Certification Code.

Michigan Test for Teacher Certification (MTTC)

Highlights

Record Level: Staff by MTTC examination
Record Count: 1 million observations
Years Covered: 1992-Present
Population Coverage: MTTC test takers who had previously been assigned RPICs

The MTTC dataset holds teacher assessment history for the Michigan Test for Teacher Certification (MTTC) from 1992-present. This is a test-level file with one observation for each time a teacher attempted an MTTC test. Specific data points include the date the test was taken, the scaled test score, whether a teacher passed the test, and the institutions to which the teacher had their scores sent. Tests began as a requirement with the passage of PA 282 of 1992 (MCL 380.1531). The basic skills examination was repealed with PA 233 of 2018 (MCL 380.1531).

Results from employed instructional staff, substitutes and some non-instructional staff and administrators are included. The State of Michigan receives data from the MTTC test contractor, Evaluation Systems Group of Pearson and maintains a comprehensive database of all MTTC test takers from February 1992 to present. However, the data herein do not cover that full population.

Codebook

Category Variable Description
All RPIC

A unique Personnel Identification Code (PIC) which is modified for the researcher's database (i.e., Research Personnel Identification Code = RPIC) to keep the anonymity of the staff.

All SCHOOL_YEAR

Description of School Year which the data represents.

All COLLECTION

Name of Collection during which the data in a given record were reported.

All MOECS_EDUCATOR_ID

A unique identification code assigned to educators when they enter their information in MOECS for the first time, to keep the anonymity of the staff.

All START_YEAR

The calendar year in which the school year began.

Demographics RACE_ETHNICITY

Reported ethnicity at the time the MTTC test(s) were taken. The options vary some relative to other data sets.

Demographics BIRTH_YEAR

Reported year of birth

Demographics GENDER

Reported gender

Endorsements PERMIT_STATUS

Permit status description (e.g., Valid, Expired, etc.).

Endorsements PERMIT_TYPE

Name of Permit type (There are four different types of permits). Permits are utilized in situations where a school is unable to fill a position with an appropriately certified and/or endorsed educator.

Endorsements PROGRAM_TYPE_CODE

Populated when the educator completes their application for certification through MOECS.

Endorsements PROGRAM_TYPE_NAME

Populated when the educator completes their application for certification through MOECS. This field identifies whether the staff is certified to teach elementary, secondary, or occupational classes.

Endorsements AUTHORIZATION_STATUS

Authorization status description (e.g., Valid, Expired, etc.).

Endorsements AUTHORIZATION_TYPE

Name of Authorization type (There are four different types of authorizations). Authorizations are utilized in situations where a school is unable to fill a position with an appropriately certified and/or endorsed educator.

Endorsements CERTIFICATE_EXPIRATION_DATE

Date certificate will/has expired

Endorsements CERTIFICATE_ISSUE_DATE

Date certificate was issued

Endorsements CERTIFICATE_REINSTATEMENT_DATE

Date certificate reinstated

Endorsements ENDORSE_AUTHORIZATION_1

The first endorsed authorization of the staff member sorted alphabetically.

Endorsements ENDORSE_AUTHORIZATION_2

The second endorsed authorization of the staff member sorted alphabetically.

Endorsements ENDORSE_AUTHORIZATION_3

The third endorsed authorization of the staff member sorted alphabetically.

Endorsements ENDORSE_AUTHORIZATION_4

The fourth endorsed authorization of the staff member sorted alphabetically.

Endorsements ENDORSE_AUTHORIZATION_5

The fifth endorsed authorization of the staff member sorted alphabetically.

Endorsements ENDORSE_CERTIFICATION_1

The first endorsement certificate for the staff member sorted alphabetically (e.g., subject area endorsements).

Endorsements ENDORSE_CERTIFICATION_10

The tenth endorsement certificate for the staff member sorted alphabetically.

Endorsements ENDORSE_CERTIFICATION_11

The eleventh endorsement certificate for the staff member sorted alphabetically.

Endorsements ENDORSE_CERTIFICATION_2

The second endorsement certificate for the staff member sorted alphabetically.

Endorsements ENDORSE_CERTIFICATION_3

The third endorsement certificate for the staff member sorted alphabetically.

Endorsements ENDORSE_CERTIFICATION_4

The fourth endorsement certificate for the staff member sorted alphabetically.

Endorsements ENDORSE_CERTIFICATION_5

The fifth endorsement certificate for the staff member sorted alphabetically.

Endorsements ENDORSE_CERTIFICATION_6

The sixth endorsement certificate for the staff member sorted alphabetically.

Endorsements ENDORSE_CERTIFICATION_7

The seventh endorsement certificate for the staff member sorted alphabetically.

Endorsements ENDORSE_CERTIFICATION_8

The eighth endorsement certificate for the staff member sorted alphabetically.

Endorsements ENDORSE_CERTIFICATION_9

The ninth endorsement certificate for the staff member sorted alphabetically.

Endorsements ENDORSE_CODE_1

The first endorsement code for the staff member sorted alphabetically (e.g., subject area endorsements).

Endorsements ENDORSE_CODE_10

The tenth endorsement code for the staff member sorted alphabetically (e.g., subject area endorsements).

Endorsements ENDORSE_CODE_11

The eleventh endorsement code for the staff member sorted alphabetically (e.g., subject area endorsements).

Endorsements ENDORSE_CODE_2

The second endorsement code for the staff member sorted alphabetically (e.g., subject area endorsements).

Endorsements ENDORSE_CODE_3

The third endorsement code for the staff member sorted alphabetically (e.g., subject area endorsements).

Endorsements ENDORSE_CODE_4

The fourth endorsement code for the staff member sorted alphabetically (e.g., subject area endorsements).

Endorsements ENDORSE_CODE_5

The fifth endorsement code for the staff member sorted alphabetically (e.g., subject area endorsements).

Endorsements ENDORSE_CODE_6

The sixth endorsement code for the staff member sorted alphabetically (e.g., subject area endorsements).

Endorsements ENDORSE_CODE_7

The seventh endorsement code for the staff member sorted alphabetically (e.g., subject area endorsements).

Endorsements ENDORSE_CODE_8

The eighth endorsement code for the staff member sorted alphabetically (e.g., subject area endorsements).

Endorsements ENDORSE_CODE_9

The ninth endorsement code for the staff member sorted alphabetically (e.g., subject area endorsements).

Endorsements ENDORSE_GRADE_LEVEL_1

The first endorsement grade level for the staff member sorted alphabetically (e.g., subject area endorsements).

Endorsements ENDORSE_GRADE_LEVEL_10

The tenth endorsement grade level for the staff member sorted alphabetically (e.g., subject area endorsements).

Endorsements ENDORSE_GRADE_LEVEL_11

The eleventh endorsement grade level for the staff member sorted alphabetically (e.g., subject area endorsements).

Endorsements ENDORSE_GRADE_LEVEL_2

The second endorsement grade level for the staff member sorted alphabetically (e.g., subject area endorsements).

Endorsements ENDORSE_GRADE_LEVEL_3

The third endorsement grade level for the staff member sorted alphabetically (e.g., subject area endorsements).

Endorsements ENDORSE_GRADE_LEVEL_4

The fourth endorsement grade level for the staff member sorted alphabetically (e.g., subject area endorsements).

Endorsements ENDORSE_GRADE_LEVEL_5

The fifth endorsement grade level for the staff member sorted alphabetically (e.g., subject area endorsements).

Endorsements ENDORSE_GRADE_LEVEL_6

The sixth endorsement grade level for the staff member sorted alphabetically (e.g., subject area endorsements).

Endorsements ENDORSE_GRADE_LEVEL_7

The seventh endorsement grade level for the staff member sorted alphabetically (e.g., subject area endorsements).

Endorsements ENDORSE_GRADE_LEVEL_8

The eighth endorsement grade level for the staff member sorted alphabetically (e.g., subject area endorsements).

Endorsements ENDORSE_GRADE_LEVEL_9

The ninth endorsement grade level for the staff member sorted alphabetically (e.g., subject area endorsements).

Endorsements ENDORSE_PERMIT_1

The first endorsed permit of the staff member sorted alphabetically.

Endorsements ENDORSE_PERMIT_2

The second endorsed permit of the staff member sorted alphabetically.

Endorsements ENDORSE_PERMIT_3

The third endorsed permit of the staff member sorted alphabetically.

Endorsements ENDORSE_PERMIT_4

The fourth endorsed permit of the staff member sorted alphabetically.

Endorsements ENDORSE_PERMIT_5

The fifth endorsed permit of the staff member sorted alphabetically.

Endorsements INSTITUTION_NAME

Official entity name for where Higher Education was received by staff.

Endorsements INSTITUTION_STATE

State's name where Higher Education degree was received by staff.

Endorsements LICENSE_CATEGORY

Name of the Certificate License Category (e.g., Teaching, School Counselor, etc.).

Endorsements LICENSE_STATUS

Certificate status description (i.e., Valid, Expired, Invalid, Nullified, Revoked, Suspended, and Withdrawn).

Endorsements LICENSE_TYPE

Name of the Certificate License Type (e.g., Provisional Teaching Certificate or School Counselor License) which is populated when the educator completes their application for certification through MOECS.

Endorsements ENDORSE_PERMIT_CODE_5

The fifth permit code for the staff member sorted alphabetically.

Endorsements ENDORSE_PERMIT_CODE_7

The seventh permit code for the staff member sorted alphabetically.

Endorsements ENDORSE_GRADE_LEVEL_13

The thirteenth endorsement grade level for the staff member sorted alphabetically (e.g., subject area endorsements).

Endorsements ENDORSE_PERMIT_CODE_11

The eleventh permit code for the staff member sorted alphabetically.

Endorsements ENDORSE_PERMIT_7

The seventh permit certificate for the staff member sorted alphabetically.

Endorsements ENDORSE_GRADE_LEVEL_12

The twelfth endorsement grade level for the staff member sorted alphabetically (e.g., subject area endorsements).

Endorsements ENDORSE_CODE_13

The thirteenth endorsement code for the staff member sorted alphabetically (e.g., subject area endorsements).

Endorsements ENDORSE_CODE_12

The twelfth endorsement code for the staff member sorted alphabetically (e.g., subject area endorsements).

Endorsements ENDORSE_PERMIT_CODE_13

The thirteenth permit code for the staff member sorted alphabetically.

Endorsements ENDORSE_PERMIT_8

The eighth permit certificate for the staff member sorted alphabetically.

Endorsements ENDORSE_PERMIT_CODE_6

The sixth permit code for the staff member sorted alphabetically.

Endorsements ENDORSE_PERMIT_CODE_3

The third permit code for the staff member sorted alphabetically.

Endorsements ENDORSE_PERMIT_9

The ninth permit certificate for the staff member sorted alphabetically.

Endorsements ENDORSE_PERMIT_CODE_4

The fourth permit code for the staff member sorted alphabetically.

Endorsements ENDORSE_PERMIT_CODE_8

The eighth permit code for the staff member sorted alphabetically.

Endorsements ENDORSE_CERTIFICATION_13

The thirteenth endorsement certificate for the staff member sorted alphabetically.

Endorsements ENDORSE_CERTIFICATION_12

The twelfth endorsement certificate for the staff member sorted alphabetically.

Endorsements ENDORSE_PERMIT_CODE_2

The second permit grade level for the staff member sorted alphabetically.

Endorsements ENDORSE_PERMIT_CODE_12

The twelfth permit code for the staff member sorted alphabetically.

Endorsements ENDORSE_PERMIT_CODE_9

The ninth permit code for the staff member sorted alphabetically.

Endorsements ENDORSE_PERMIT_12

The twelfth permit certificate for the staff member sorted alphabetically.

Endorsements ENDORSE_PERMIT_13

The thirteenth permit certificate for the staff member sorted alphabetically.

Endorsements ENDORSE_PERMIT_CODE_10

The tenth permit code for the staff member sorted alphabetically.

Endorsements ENDORSE_PERMIT_6

The sixth permit certificate for the staff member sorted alphabetically.

Endorsements ENDORSE_PERMIT_10

The tenth permit certificate for the staff member sorted alphabetically.

Endorsements ENDORSE_PERMIT_11

The eleventh permit certificate for the staff member sorted alphabetically.

Endorsements ENDORSE_PERMIT_CODE_1

The first permit code for the staff member sorted alphabetically.

Michigan Test for Teacher Certification TEST_CODE

MTTC Test Code

Michigan Test for Teacher Certification GRADE_LEVEL_DESC
Michigan Test for Teacher Certification PASS_FAIL

P (Pass), F (Failed)

Michigan Test for Teacher Certification TESTING_DATE

Date the MTTC test was taken

Michigan Test for Teacher Certification FIELD_NAME

Field name corresponding to the test code

Michigan Test for Teacher Certification SCALED_SCORE

Scaled Score

Michigan Test for Teacher Certification MTTC_INSTITUTION_NAME_3

Institution 3 that the examinees had their scores sent to (MI Examinees only)

Michigan Test for Teacher Certification GRADE_LEVEL_CODE

A (Elementary), B (Secondary)

Michigan Test for Teacher Certification MTTC_INSTITUTION_NAME_2

Institution 2 that the examinees had their scores sent to (MI Examinees only)

Michigan Test for Teacher Certification STATE

State for out of state examinees only

Michigan Test for Teacher Certification MTTC_INSTITUTION_NAME_1

Institution 1 that the examinees had their scores sent to (MI Examinees only)

Michigan Test for Teacher Certification MAJOR_OR_MINOR_DESC
Michigan Test for Teacher Certification MAJOR_OR_MINOR_CODE

A (Major), B (Minor)

Professional Development PROF_DEV_CATEGORY

The District Provided Professional Development (DPPD & those for the new teachers) training categories. For other types of training N/A is entered.

Professional Development PROF_DEV_TYPE

The type of training the staff have received. There are three types of training: State Continuing Education Clock Hours (SCECHs) are organized professional development activities that teachers use for progression. District Provided Professional Development (DPPD) could also be used by educators to renew their certificate or progression.College Credits are also used for professional development and certificate renewal/progression. Please note that in order to distinguish DPPD information entered by the educators from the DPPD offered to new teachers by the districts, a fourth PD type is created here, called DPPD-New Teacher Training.

Professional Development ENTITY_CODE

Code of the facility that the staff received training. The IPEDS are extracted from EEM and NCES IPEDS datasets by joining the MOECS data with those two datasets on the entity name. So, if the college name was abbreviated or misspelled, N/A is entered.

Professional Development PD_TRAINING_COURSE_NUMBER

The college credit course number. For other training types, "N/A" is entered.

Professional Development ENTITY_NAME

Name of the college, district, or other facilities that the staff received training (as entered by the educator) or offered the training (as entered in REP by the districts).

Professional Development HOURS_ENGAGED

Number of hours of training. Semester credit hours are converted to hours here using this formula: one semester credit hour = 25 education-related professional learning hours. Similarly, # of days of PD from REP is converted to hours by multiplying #of days by 6.

Professional Development PD_TRAINING_NAME

Name of the training received by the staff