The K-12 staffing data, also known as the Registry for Educational Personnel, contain individual-level records on all education personnel for the academic years 2004-05 through 2019-20. While these data include information on employees from any educational entity in Michigan, the level of information recorded is not uniform for all employees. Private schools, for example, are able but not required to participate in the data collection. Additionally, for some positions (i.e. non-instructional) only a limited number of fields are required to be reported, regardless of the type of entity. These data are contained in nine datasets, which we categorize into the following three broad topical areas: Assignment, Employment, and Demographics; Education and Certifications; and Mobility. Note that some of these datasets could be used by researchers as a standalone product, but others should not due to differences in how and when districts record terminations and leaves of absence.

The Staff Demographics, Assignment, and Employment datasets comprise a significant portion of K-12 staffing data available through the Michigan Education Data Center. They contain information on who is employed, where they are employed, and for what function each semester. Researchers should exercise caution in using any of these datasets separately as there is some variability in how information is reported, and note that information on non-instructional employees is more limited. For example, districts may adopt different policies for recording staff members who are employed for partial semesters or for vacant positions. As a result, there may be some staffers included in the data that do not actually work in a given semester (e.g. substitute teachers).

Demographics

Highlights

Record Level: Employee-level 
Record Count: 1,021,070 observations 
Years Covered: 2004-Present 
Population Coverage: Part-time and full-time employees of educational entities in Michigan

The demographics file is a time-invariant file for all staff members included in REP, uniquely identified by the researcher personal identification code (RPIC). Note that while there should in theory be one observation per staff member, there are 2,341 RPICS with at least one duplicate observations. These duplicates are due to the fact that date of birth and gender are stored in the State’s personnel master file, while race/ethnicity is stored at the district level. Thus, if a staff member is employed by multiple districts and the districts have conflicting values for race/ethnicity, the staff member and their associated RPIC will have multiple observations in the base file. The variables included are RPIC, the old ID number, race/ethnicity, gender, and date of birth.

Researchers should be aware that in 2022, changes were made to how a staff member's race/ethnicity is aggregated when differing values reported in separate systems. Educators self-report their own race/ethnicity in MOECS, and districts report their employees’ race/ethnicity in the REP. MOECS and REP are two separate database systems. The race/ethnicity variable in the staff base file is created by first taking the self-reported race from MOECS and then, for educators who did not have race data in MOECS, they use the most recent race reported for that person in the REP. This has always been the case. What changed is how CEPI handles individuals whose race is reported as “unknown” in MOECS. Previously, CEPI would only extract race data from the REP if there was a missing value for their race in MOECS. This means that if the race was listed “unknown” (which is a non-missing value), they would not extract race data from the REP. They changed this in calendar year 2022. Now they extract race data from the REP for anyone with either a missing value or “unknown” race/ethnicity in MOECS. These changes apply to all staff members listed in the staff demographic file.

Employment

Highlights

Record Level: Employee by collection by school district 
Record Count: approx. 330,000 observations per collection 
Years Covered: 2004-Present 
Population Coverage: Part-time and full-time employees of educational entities in Michigan

The employment dataset contains information on the tenure of each staff member’s employment with a given district. Note that a staff member may work across multiple districts, and there may be conflicts in information reported across districts for the same staff member (e.g. highest education level). Researchers should be cautious in using the annual salary variable as not all districts are required to report this. The Employment data are theoretically unique at the RPIC x Collection X District level, but there are 97 RPICs with at least on duplicate record which may be due to having multiple hiring or termination dates in a given semester or multiple highest education levels.

Variables included are hire date, termination date, whether the position is funded, whether the position is filled by a permanent employee, employment status with the district, the highest educational degree earned, and annual salary (only required for Title 1).

Assignments

Highlights

Record Level: Employee by year by school district by assignment 
Record Count: 6,622,529 observations 
Years Covered: 2004-Present 
Population Coverage: Part-time and full-time employees of educational entities in Michigan

The assignment dataset contains detailed information about the job function(s) a staff member performs each semester in a given location. Data are reported per semester, but employees may have multiple rows per semester for reasons including performing multiple jobs in the same school, the same job for multiple grade levels, or the same job and grade for multiple schools and/or districts. Researchers should note that some assignment codes have changed over time, but we retain a variable with a description of the position which should be used to check for this issue. Researchers should also exercise caution when trying to use FTE or generate a total FTE as some staff members may perform the same position across multiple grades or settings.

The variables in the Assignment dataset can be categorized into variables about the staff member and about the assigned school. Note that staff members employed at the district level, and thus not associated with a particular school (e.g. district superintendent), will have missing values for the school variables. The school variables included are entity type, school code and name, district code and name, ISD code and name, and school open and close dates. The inclusion of the school, district, and ISD identifiers allow researchers to merge on additional information from their respective datasets. The staff variables include information on the staff member’s highly qualified status, effectiveness rating, FTE, assignment code and description, whether funded by a federal grant, flags to identify as a teacher or principal, type of position, funding code and description, grade(s) working with, and special settings.

Codebook

Showing 101 - 200 of 1138 results
Category Variable Description
Category: All Variable: LAST_COLLECTION_ID Description: 

Code associated with the collection in which the student was last reported by any district.
Category: All Variable: ASSIGNED_ISD_NAME Description: 

The name, as recorded in the Educational Entity Master (EEM), that identifies the intermediate school district (ISD) or educational service agency (ESA) in which the district or program is located. This is the ISD that the educator is assigned to.
Category: All Variable: COLLECTION_SCHOOL_YEAR Description: 

The academic school year in which the course was completed by the student.
Category: All Variable: START_YEAR Description: 

The calendar year in which the school year began.
Category: All Variable: RIC Description: 

The unique student identifier--Research Identification Code.
Category: All Variable: OPERATIONAL_DISTRICT_CODE Description: 

The official state assigned five digit code denoting the district of the entity held accountable for the student's graduation status.
Category: All Variable: REPORTING_PERIOD Description: 

Description of the reporting period (school year, fall, spring) that the data represents.
Category: All Variable: OPERATIONAL_ISD_CODE Description: 

The state-assigned two-digit number, as recorded in the Educational Entity Master (EEM), that identifies the intermediate school district (ISD) or educational service agency (ESA) in which the district or program is located.
Category: All Variable: SCHOOL_YEAR Description: 

The start and end years of the schoolyear that the student attended / received services during the collection used for this record.
Category: All Variable: SCHOOL_NAME Description: 

The official name assigned to the School or Facility (Building) type of entity held accountable for the student's graduation status.
Category: All Variable: OPERATIONAL_DISTRICT_NAME Description: 

The official district name denoting the district of the entity held accountable for the student's graduation status.
Category: All Variable: SCHOOL_CODE Description: 

The entity code assigned to the School or Facility (Building) held accountable for the student's graduation status.
Category: All Variable: OPERATIONAL_ISD_NAME Description: 

The name, as recorded in the Educational Entity Master (EEM), that identifies the intermediate school district (ISD) or educational service agency (ESA) in which the district or program is located.
Category: All Variable: OPERATIONAL_DISTRICT_NAME Description: 

The state-assigned name, as recorded in the Educational Entity Master (EEM), which identifies the public school district responsible for providing education to the reported student. It is the district to which any applicable funds (state or federal) will be sent. Otherwise known as the District Name.
Category: All Variable: BUILDING_NAME Description: 

The name as assigned to the building in the official Educational Entity Master. Otherwise known as Building Name.
Category: All Variable: EMPLOYED_ISD_CODE Description: 

The state-assigned five-digit number, as recorded in the Educational Entity Master (EEM), that identifies the intermediate school district (ISD) or educational service agency (ESA) in which the district or program is located. This is the ISD that the educator is employed by.
Category: All Variable: EMPLOYED_DISTRICT_CODE Description: 

The official state assigned five digit code denoting the district that the educator is employed by.
Category: All Variable: SCHOOL_NAME Description: 

The name as assigned to the building in the official Educational Entity Master (EEM).
Category: All Variable: ENTITY_TYPE Description: 

Description of Entity Type which indicates whether the school/entity that the staff is assigned to, is private, charter, public, state-run, etc.
Category: All Variable: SCHOOL_OPEN_DATE Description: 

The actual opening date of the school or when it begins to do business.
Category: All Variable: MOECS_EDUCATOR_ID Description: 

A unique identification code assigned to educators when they enter their information in MOECS for the first time, to keep the anonymity of the staff.
Category: All Variable: COLLECTION Description: 

Name of Collection during which the data in a given record were reported.
Category: All Variable: SCHOOL_YEAR Description: 

Description of School Year which the data represents.
Category: All Variable: RPIC Description: 

A unique Personnel Identification Code (PIC) which is modified for the researcher's database (i.e., Research Personnel Identification Code = RPIC) to keep the anonymity of the staff.
Category: All Variable: RIC Description: 

The unique student identifier--Research Identification Code.
Category: All Variable: SCHOOL_YEAR Description: 

Description of the school year that the data represents.
Category: All Variable: SUBMITTING_SCHOOL_CODE Description: 

The state-assigned five- or nine-digit code from EEM of the entity responsiblefor the certification (if applicable) of the collection. Generally, this is theentity receiving funding. It may or may not be the entity that is directlyproviding education services to the student. This field identifies the building entity submitting the record. Note not all children submitted will have a building code, it is optional for community based programs.
Category: All Variable: TABLE_ID Description: 

Unique key generated to relate records from Main to Programs tables. Note this key was generated for the relationship of these tables and cannot be used with K12 data.
Category: All Variable: COLLECTION Description: 

Description of the reporting period (school year, fall, spring) that the data represents.
Category: All Variable: SUBMITTING_DISTRICT_NAME Description: 

The name, as recorded in EEM, which identifies the district entity submitting the record.
Category: All Variable: SUBMITTING_SCHOOL_NAME Description: 

The name assigned to the submitting school building in the official Educational Entity Master.
Category: All Variable: SUBMITTING_DISTRICT_CODE Description: 

The state-assigned five- or nine-digit code from EEM of the entity responsiblefor the certification (if applicable) of the collection. Generally, this is theentity receiving funding. It may or may not be the entity that is directlyproviding education services to the student. This field identifies the district entity submitting the record.
Category: All Variable: SCHOOL_NAME Description: 

The name as assigned to the building in the official Educational Entity Master application. (based in EEM).
Category: All Variable: SCHOOL_CODE Description: 

The five-digit code as assigned to the building in the official Educational Entity Master application (based in EEM).
Category: All Variable: OPERATIONAL_DISTRICT_CODE Description: 

The state-assigned five-digit number, as recorded in the Educational Entity Master (EEM), which identifies the public school district responsible for providing education to the reported student. It is the district to which any applicable funds (state or federal) will be sent. Otherwise known as the District Code.
Category: All Variable: BUILDING_CODE Description: 

The five-digit code as assigned to the building in the official Educational Entity Master. Otherwise known as Building Code.
Category: Alternative Assessments Variable: SOC_MIACCESS_TEST_TYPE Description: 

1) MI-Access Functional Independence (FI) – For students who have, or function as if they have, a significant cognitive impairment, and whose instruction is most closely aligned to the Essential Elements* and within the High Range of Complexity. 2) MI-Access Supported Independence (SI) – For students who have, or function as if they have, a significant cognitive impairment, and whose instruction is most closely aligned to the Essential Elements* and within the Medium Range of Complexity. 3) MI-Access Participation (P) – For students who have, or function as if they have, a significant cognitive impairment, and whose instruction is most closely aligned to the Essential Elements* and within the Low Range of Complexity.* Essential Elements are specific statements of Knowledge and Skills linked to the grade-level standards.
Category: Alternative Assessments Variable: RDG_MIACCESS_TEST_TYPE Description: 

1) MI-Access Functional Independence (FI) – For students who have, or function as if they have, a significant cognitive impairment, and whose instruction is most closely aligned to the Essential Elements* and within the High Range of Complexity. 2) MI-Access Supported Independence (SI) – For students who have, or function as if they have, a significant cognitive impairment, and whose instruction is most closely aligned to the Essential Elements* and within the Medium Range of Complexity. 3) MI-Access Participation (P) – For students who have, or function as if they have, a significant cognitive impairment, and whose instruction is most closely aligned to the Essential Elements* and within the Low Range of Complexity.* Essential Elements are specific statements of Knowledge and Skills linked to the grade-level standards.
Category: Alternative Assessments Variable: MTH_MIACCESS_TEST_TYPE Description: 

1) MI-Access Functional Independence (FI) – For students who have, or function as if they have, a significant cognitive impairment, and whose instruction is most closely aligned to the Essential Elements* and within the High Range of Complexity. 2) MI-Access Supported Independence (SI) – For students who have, or function as if they have, a significant cognitive impairment, and whose instruction is most closely aligned to the Essential Elements* and within the Medium Range of Complexity. 3) MI-Access Participation (P) – For students who have, or function as if they have, a significant cognitive impairment, and whose instruction is most closely aligned to the Essential Elements* and within the Low Range of Complexity.* Essential Elements are specific statements of Knowledge and Skills linked to the grade-level standards.
Category: Alternative Assessments Variable: SCI_MIACCESS_TEST_TYPE Description: 

1) MI-Access Functional Independence (FI) – For students who have, or function as if they have, a significant cognitive impairment, and whose instruction is most closely aligned to the Essential Elements* and within the High Range of Complexity. 2) MI-Access Supported Independence (SI) – For students who have, or function as if they have, a significant cognitive impairment, and whose instruction is most closely aligned to the Essential Elements* and within the Medium Range of Complexity. 3) MI-Access Participation (P) – For students who have, or function as if they have, a significant cognitive impairment, and whose instruction is most closely aligned to the Essential Elements* and within the Low Range of Complexity.* Essential Elements are specific statements of Knowledge and Skills linked to the grade-level standards.
Category: Alternative Assessments Variable: ELA_MIACCESS_TEST_TYPE Description: 

1) MI-Access Functional Independence (FI) – For students who have, or function as if they have, a significant cognitive impairment, and whose instruction is most closely aligned to the Essential Elements* and within the High Range of Complexity. 2) MI-Access Supported Independence (SI) – For students who have, or function as if they have, a significant cognitive impairment, and whose instruction is most closely aligned to the Essential Elements* and within the Medium Range of Complexity. 3) MI-Access Participation (P) – For students who have, or function as if they have, a significant cognitive impairment, and whose instruction is most closely aligned to the Essential Elements* and within the Low Range of Complexity.* Essential Elements are specific statements of Knowledge and Skills linked to the grade-level standards.
Category: Alternative Assessments Variable: WRI_MIACCESS_TEST_TYPE Description: 

1) MI-Access Functional Independence (FI) – For students who have, or function as if they have, a significant cognitive impairment, and whose instruction is most closely aligned to the Essential Elements* and within the High Range of Complexity. 2) MI-Access Supported Independence (SI) – For students who have, or function as if they have, a significant cognitive impairment, and whose instruction is most closely aligned to the Essential Elements* and within the Medium Range of Complexity. 3) MI-Access Participation (P) – For students who have, or function as if they have, a significant cognitive impairment, and whose instruction is most closely aligned to the Essential Elements* and within the Low Range of Complexity.* Essential Elements are specific statements of Knowledge and Skills linked to the grade-level standards.
Category: Alternative Assessments Variable: IS_SCHOOL_TESTED_FAY Description: 

Is the student considered a full academic year (FAY) participant for the school during this year (Y= Yes; N=No; U=Unknown).
Category: Alternative Assessments Variable: IS_STATE_TESTED_FAY Description: 

Is the student considered a full academic year (FAY) participant for the state during this year (Y= Yes; N=No; U=Unknown).
Category: Alternative Assessments Variable: IS_DISTRICT_TESTED_FAY Description: 

Is the student considered a full academic year (FAY) participant for the district during this year (Y= Yes; N=No; U=Unknown).
Category: Assessment Score Variable: ELA_SS Description: 

The scaled score for the English language arts portion of the assessment.
Category: Assessment Score Variable: SOC_AGP_YRS_PROJ Description: 

The timeframe in which students are expected to reach proficiency.
Category: Assessment Score Variable: SCI_PL_NAME Description: 

The performance level name for the science portion of the assessment.
Category: Assessment Score Variable: ELA_SGP Description: 

The student growth percentile (SGP) for the English language arts portion of the assessment.
Category: Assessment Score Variable: MTH_PL_RANGE Description: 

A distinction which further differentiates whether the student was Low, Mid or High within their designated performance level for the mathematics portion of the assessment.
Category: Assessment Score Variable: SOC_SS Description: 

The scaled score for the social studies portion of the assessment.
Category: Assessment Score Variable: WRI_SS_SE Description: 

The scaled score standard error for the writing portion of the assessment.
Category: Assessment Score Variable: WRI_SS Description: 

The scaled score for the writing portion of the assessment.
Category: Assessment Score Variable: ELA_RSCH_Z_SCORE Description: 

A standardized score assigned to each student that describes each students relationship to the mean of all students with a score.
Category: Assessment Score Variable: RDG_PL_CHANGE Description: 

Performance level change is used to compare student performance from year to year for the reading portion of the assessment . Transition categories are: Significant Decline, Decline, Maintaining, Improvement, or Significant Improvement. Abbreviations are not used in this field, rather the actual descriptions are used.
Category: Assessment Score Variable: SCI_SGP_LEVEL_DESC Description: 

The student growth percentile (SGP) description for the science portion of the assessment.
Category: Assessment Score Variable: MTH_PL_NAME Description: 

The performance level name for the mathematics portion of the assessment.
Category: Assessment Score Variable: WRI_PL Description: 

The performance level for the writing portion of the assessment.
Category: Assessment Score Variable: SOC_THETA_SE Description: 

The Theta standard error for the social studies portion of the assessment.
Category: Assessment Score Variable: SCI_RSCH_Z_SCORE Description: 

A standardized score assigned to each student that describes each students relationship to the mean of all students with a score.
Category: Assessment Score Variable: ELA_THETA_SE Description: 

The Theta standard error for the English language arts portion of the assessment.
Category: Assessment Score Variable: SOC_PL Description: 

The performance level for the social studies portion of the assessment.
Category: Assessment Score Variable: RDG_PL Description: 

The performance level for the reading portion of the assessment.
Category: Assessment Score Variable: SCI_VALID Description: 

Flag denoting whether the student's test was valid for the science portion of the assessment.
Category: Assessment Score Variable: MTH_THETA_SE Description: 

The Theta standard error for the mathematics portion of the assessment.
Category: Assessment Score Variable: SCI_SS Description: 

The scaled score for the science portion of the assessment.
Category: Assessment Score Variable: SCI_SS_SE Description: 

The scaled score standard error for the science portion of the assessment.
Category: Assessment Score Variable: WRI_VALID Description: 

Flag denoting whether the student's test was valid for the writing portion of the assessment.
Category: Assessment Score Variable: ELA_VALID Description: 

Flag denoting whether the student's test was valid for the English language arts portion of the assessment.
Category: Assessment Score Variable: RDG_PL_RANGE Description: 

A distinction which further differentiates whether the student was Low, Mid or High within their designated performance level for the reading portion of the assessment.
Category: Assessment Score Variable: SOC_PL_NAME Description: 

The performance level name for the social studies portion of the assessment.
Category: Assessment Score Variable: SOC_SGP_LEVEL_DESC Description: 

The student growth percentile (SGP) description for the social studies portion of the assessment.
Category: Assessment Score Variable: ELA_PL_NAME Description: 

The performance level name for the English language arts portion of the assessment.
Category: Assessment Score Variable: MTH_PL Description: 

The performance level for the mathematics portion of the assessment.
Category: Assessment Score Variable: MTH_SGP_LEVEL_DESC Description: 

The student growth percentile (SGP) description for the mathematics portion of the assessment.
Category: Assessment Score Variable: MTH_VALID Description: 

Flag denoting whether the student's test was valid for the mathematics portion of the assessment.
Category: Assessment Score Variable: SCI_THETA_SE Description: 

The Theta standard error for the science portion of the assessment.
Category: Assessment Score Variable: MTH_SGP Description: 

The student growth percentile (SGP) for the mathematics portion of the assessment.
Category: Assessment Score Variable: RDG_SS Description: 

The scaled score for the reading portion of the assessment.
Category: Assessment Score Variable: SOC_OVERALL_AGP Description: 

The adequate growth percentile (AGP) for the social studies portion of the assessment.
Category: Assessment Score Variable: MTH_AGP_YRS_PROJ Description: 

The timeframe in which students are expected to reach proficiency.
Category: Assessment Score Variable: WRI_PL_NAME Description: 

The performance level name for the writing portion of the assessment.
Category: Assessment Score Variable: MTH_SS_SE Description: 

The scaled score standard error for the mathematics portion of the assessment.
Category: Assessment Score Variable: ELA_OVERALL_AGP Description: 

The adequate growth percentile (AGP) for the English language arts portion of the assessment.
Category: Assessment Score Variable: RDG_PL_NAME Description: 

The performance level name for the reading portion of the assessment.
Category: Assessment Score Variable: SCI_OVERALL_AGP Description: 

The adequate growth percentile (AGP) for the science portion of the assessment.
Category: Assessment Score Variable: SOC_SGP Description: 

The student growth percentile (SGP) for the social studies portion of the assessment.
Category: Assessment Score Variable: SOC_SS_SE Description: 

The scaled score standard error for the social studies portion of the assessment.
Category: Assessment Score Variable: MTH_RSCH_Z_SCORE Description: 

A standardized score assigned to each student that describes each students relationship to the mean of all students with a score.
Category: Assessment Score Variable: MTH_OVERALL_AGP Description: 

The adequate growth percentile (AGP) for the mathematics portion of the assessment.
Category: Assessment Score Variable: MTH_PL_CHANGE Description: 

Performance level change is used to compare student performance from year to year for the mathematics portion of the assessment . Transition categories are: Significant Decline, Decline, Maintaining, Improvement, or Significant Improvement. Abbreviations are not used in this field, rather the actual descriptions are used.
Category: Assessment Score Variable: SCI_PL Description: 

The performance level for the science portion of the assessment.
Category: Assessment Score Variable: ELA_SS_SE Description: 

The scaled score standard error for the English language arts portion of the assessment.
Category: Assessment Score Variable: SCI_SGP Description: 

The student growth percentile (SGP) for the science portion of the assessment.
Category: Assessment Score Variable: MTH_SS Description: 

The scaled score for the mathematics portion of the assessment.
Category: Assessment Score Variable: RDG_VALID Description: 

Flag denoting whether the student's test was valid for the reading portion of the assessment.
Category: Assessment Score Variable: RDG_THETA_SE Description: 

The Theta standard error for the reading portion of the assessment.
Category: Assessment Score Variable: ELA_SGP_LEVEL_DESC Description: 

The student growth percentile (SGP) description for the English language arts portion of the assessment.
Category: Assessment Score Variable: SCI_AGP_YRS_PROJ Description: 

The timeframe in which students are expected to reach proficiency.
Category: Assessment Score Variable: ELA_AGP_YRS_PROJ Description: 

The timeframe in which students are expected to reach proficiency.