Highlights

Record Level: Student by cohort year by school year 
Record Count: 120,000-150,000 student per cohort 
Years Covered: 2007-2020 
Population Coverage: Students who enrolled in the 9th grade under an educational entity in Michigan or transferred

The K12 graduation records contain audited tracking of individual students’ progress through high school as they work to graduate. Students are assigned to a cohort (indicated by the COHORT_YEAR variable) based on their expected graduation year when they enter high school from middle school or other non-traditional entries into the school system. Nonpublic, home-schooled, and adult education participant students are not placed into a cohort, but special education transition students are.

Cohorts are used by the State of Michigan to define whether students are on-track for high school graduation in conjunction with several other variables. Exit statuses (EXIT_STATUS_CODE) are reported for each student by their school. The last school to report exit code continuing (‘19’) or a terminating one (‘01, 02, 03, 04, 05, 06, 20, 21, 40 or 41’) becomes the Primary Education Providing Entity (PEPE) for that student.

Cohort and Exist Status Mapping

The table below identifies the exit status codes provided by each PEPE, along with their corresponding exit status definitions, cohort codes, and cohort status categories. The cohort status (COHORT_STATUS_CODE) represents an aggregation of exit statuses to establish the expected graduation trajectory of a student by combining the most recent exit status (EXIT_STATUS_CODE) and grades. These represent the reporting groups used by the State of Michigan with regard to graduation numbers. There are ten possible cohort status categories, and in-depth definitions of Cohort Status categories can be found here.

Note that over the years, some exit codes were discontinued and new ones were added. In SY 2005-06, exit status codes 25 (enrolled in another district, known to continue in special education) and 26 (enrolled in another district, known not to continue in special education) were removed. SY 2004-05 is the last year these codes were used. In school year 2005-06, exit code 30 (exited early childhood or early on program) was introduced and remains in use till date.

Exit status codes 40 (gradated from a Middle College with high school diploma and associates degree) and 42 (graduated from another district) were introduced in school year 2007-08. In SY 2009-10 exit status code 41 (graduated from a middle college with only a high school diploma) was introduced. In SY 2010-11 exit status code 0 (not enrolled) was introduced. These codes are in use till date.

Exit code 18 (left adult education) was discontinued in SY 2012-13.

Exit Status CodeExit Status DefinitionCohort CodeCohort Status Category
00Not enrolledNot AssignedNot Assigned
01Graduated from general education with a regular high school diploma01On-Track Graduated
02Graduated from general education with a regular high school diploma and applied to a degree-granting college or university01On-Track Graduated
03Graduated from an alternative program with a regular high school diploma01On-Track Graduated
04Graduated from general education with a regular high school diploma and applied to a non-degree granting institution01On-Track Graduated
05Completed general education with an equivalency certificate (GED)10GED Completer
06Completed general education with other certificate05Other Completer
07Dropped out of school07Dropout
08Enrolled in another public school district in Michigan07, 02, 04?If not located, Dropout; if located, Continuing in new district
09Moved out of state06Exempt
10Expelled from the school district (no further services)07Dropout
11Enlisted in military or Job Corps prior to graduation07Dropout
12Deceased06Exempt
13Incarcerated07Dropout
14Enrolled in home school06Exempt
15Enrolled in nonpublic school06Exempt
16Unknown07Dropout
17Placed in a recovery or rehabilitation program07Dropout
18Left Adult Education07Dropout
19Expected to continue in the same school district02, 04?On-track Continuing or Off-track Continuing, depending on Expected Graduation Year
20Received Special Education certificate of completion and exited the K-12 system05Other Completer
21Special Education - Reached maximum age and exited the K-12 system05Other Completer
25Enrolled in another district, known to continue in special educationNot AssignedNot Assigned
26Enrolled in another district, known not to continue in special educationNot AssignedNot Assigned
30Exited early childhood or Early Onr program/serviceNot AssignedNot Assigned
40Graduated from a middle college with both a high school diploma and an associate degree or other advanced certificate01On-Track Graduated
41Graduated from a middle college with only a high school diploma01Graduated: On-track graduated if within 5 years, Off-track graduated if after 5 years HS grad
42Graduated from another district07, 01?If not located, Dropout; if located, Graduate in new district

Codebook

Showing 101 - 200 of 1138 results
Category Sort descending Variable Description
Category: All Variable: LAST_COLLECTION_ID Description: 

Code associated with the collection in which the student was last reported by any district.

Category: All Variable: ASSIGNED_ISD_NAME Description: 

The name, as recorded in the Educational Entity Master (EEM), that identifies the intermediate school district (ISD) or educational service agency (ESA) in which the district or program is located. This is the ISD that the educator is assigned to.

Category: All Variable: COLLECTION_SCHOOL_YEAR Description: 

The academic school year in which the course was completed by the student.

Category: All Variable: START_YEAR Description: 

The calendar year in which the school year began.

Category: All Variable: RIC Description: 

The unique student identifier--Research Identification Code.

Category: All Variable: OPERATIONAL_DISTRICT_CODE Description: 

The official state assigned five digit code denoting the district of the entity held accountable for the student's graduation status.

Category: All Variable: REPORTING_PERIOD Description: 

Description of the reporting period (school year, fall, spring) that the data represents.

Category: All Variable: OPERATIONAL_ISD_CODE Description: 

The state-assigned two-digit number, as recorded in the Educational Entity Master (EEM), that identifies the intermediate school district (ISD) or educational service agency (ESA) in which the district or program is located.

Category: All Variable: SCHOOL_YEAR Description: 

The start and end years of the schoolyear that the student attended / received services during the collection used for this record.

Category: All Variable: SCHOOL_NAME Description: 

The official name assigned to the School or Facility (Building) type of entity held accountable for the student's graduation status.

Category: All Variable: OPERATIONAL_DISTRICT_NAME Description: 

The official district name denoting the district of the entity held accountable for the student's graduation status.

Category: All Variable: SCHOOL_CODE Description: 

The entity code assigned to the School or Facility (Building) held accountable for the student's graduation status.

Category: All Variable: OPERATIONAL_ISD_NAME Description: 

The name, as recorded in the Educational Entity Master (EEM), that identifies the intermediate school district (ISD) or educational service agency (ESA) in which the district or program is located.

Category: All Variable: OPERATIONAL_DISTRICT_NAME Description: 

The state-assigned name, as recorded in the Educational Entity Master (EEM), which identifies the public school district responsible for providing education to the reported student. It is the district to which any applicable funds (state or federal) will be sent. Otherwise known as the District Name.

Category: All Variable: BUILDING_NAME Description: 

The name as assigned to the building in the official Educational Entity Master. Otherwise known as Building Name.

Category: All Variable: EMPLOYED_ISD_CODE Description: 

The state-assigned five-digit number, as recorded in the Educational Entity Master (EEM), that identifies the intermediate school district (ISD) or educational service agency (ESA) in which the district or program is located. This is the ISD that the educator is employed by.

Category: All Variable: EMPLOYED_DISTRICT_CODE Description: 

The official state assigned five digit code denoting the district that the educator is employed by.

Category: All Variable: SCHOOL_NAME Description: 

The name as assigned to the building in the official Educational Entity Master (EEM).

Category: All Variable: ENTITY_TYPE Description: 

Description of Entity Type which indicates whether the school/entity that the staff is assigned to, is private, charter, public, state-run, etc.

Category: All Variable: SCHOOL_OPEN_DATE Description: 

The actual opening date of the school or when it begins to do business.

Category: All Variable: MOECS_EDUCATOR_ID Description: 

A unique identification code assigned to educators when they enter their information in MOECS for the first time, to keep the anonymity of the staff.

Category: All Variable: COLLECTION Description: 

Name of Collection during which the data in a given record were reported.

Category: All Variable: SCHOOL_YEAR Description: 

Description of School Year which the data represents.

Category: All Variable: RPIC Description: 

A unique Personnel Identification Code (PIC) which is modified for the researcher's database (i.e., Research Personnel Identification Code = RPIC) to keep the anonymity of the staff.

Category: All Variable: RIC Description: 

The unique student identifier--Research Identification Code.

Category: All Variable: SCHOOL_YEAR Description: 

Description of the school year that the data represents.

Category: All Variable: SUBMITTING_SCHOOL_CODE Description: 

The state-assigned five- or nine-digit code from EEM of the entity responsiblefor the certification (if applicable) of the collection. Generally, this is theentity receiving funding. It may or may not be the entity that is directlyproviding education services to the student. This field identifies the building entity submitting the record. Note not all children submitted will have a building code, it is optional for community based programs.

Category: All Variable: TABLE_ID Description: 

Unique key generated to relate records from Main to Programs tables. Note this key was generated for the relationship of these tables and cannot be used with K12 data.

Category: All Variable: COLLECTION Description: 

Description of the reporting period (school year, fall, spring) that the data represents.

Category: All Variable: SUBMITTING_DISTRICT_NAME Description: 

The name, as recorded in EEM, which identifies the district entity submitting the record.

Category: All Variable: SUBMITTING_SCHOOL_NAME Description: 

The name assigned to the submitting school building in the official Educational Entity Master.

Category: All Variable: SUBMITTING_DISTRICT_CODE Description: 

The state-assigned five- or nine-digit code from EEM of the entity responsiblefor the certification (if applicable) of the collection. Generally, this is theentity receiving funding. It may or may not be the entity that is directlyproviding education services to the student. This field identifies the district entity submitting the record.

Category: All Variable: SCHOOL_NAME Description: 

The name as assigned to the building in the official Educational Entity Master application. (based in EEM).

Category: All Variable: SCHOOL_CODE Description: 

The five-digit code as assigned to the building in the official Educational Entity Master application (based in EEM).

Category: All Variable: OPERATIONAL_DISTRICT_CODE Description: 

The state-assigned five-digit number, as recorded in the Educational Entity Master (EEM), which identifies the public school district responsible for providing education to the reported student. It is the district to which any applicable funds (state or federal) will be sent. Otherwise known as the District Code.

Category: All Variable: BUILDING_CODE Description: 

The five-digit code as assigned to the building in the official Educational Entity Master. Otherwise known as Building Code.

Category: Alternative Assessments Variable: SOC_MIACCESS_TEST_TYPE Description: 

1) MI-Access Functional Independence (FI) – For students who have, or function as if they have, a significant cognitive impairment, and whose instruction is most closely aligned to the Essential Elements* and within the High Range of Complexity. 2) MI-Access Supported Independence (SI) – For students who have, or function as if they have, a significant cognitive impairment, and whose instruction is most closely aligned to the Essential Elements* and within the Medium Range of Complexity. 3) MI-Access Participation (P) – For students who have, or function as if they have, a significant cognitive impairment, and whose instruction is most closely aligned to the Essential Elements* and within the Low Range of Complexity.* Essential Elements are specific statements of Knowledge and Skills linked to the grade-level standards.

Category: Alternative Assessments Variable: RDG_MIACCESS_TEST_TYPE Description: 

1) MI-Access Functional Independence (FI) – For students who have, or function as if they have, a significant cognitive impairment, and whose instruction is most closely aligned to the Essential Elements* and within the High Range of Complexity. 2) MI-Access Supported Independence (SI) – For students who have, or function as if they have, a significant cognitive impairment, and whose instruction is most closely aligned to the Essential Elements* and within the Medium Range of Complexity. 3) MI-Access Participation (P) – For students who have, or function as if they have, a significant cognitive impairment, and whose instruction is most closely aligned to the Essential Elements* and within the Low Range of Complexity.* Essential Elements are specific statements of Knowledge and Skills linked to the grade-level standards.

Category: Alternative Assessments Variable: MTH_MIACCESS_TEST_TYPE Description: 

1) MI-Access Functional Independence (FI) – For students who have, or function as if they have, a significant cognitive impairment, and whose instruction is most closely aligned to the Essential Elements* and within the High Range of Complexity. 2) MI-Access Supported Independence (SI) – For students who have, or function as if they have, a significant cognitive impairment, and whose instruction is most closely aligned to the Essential Elements* and within the Medium Range of Complexity. 3) MI-Access Participation (P) – For students who have, or function as if they have, a significant cognitive impairment, and whose instruction is most closely aligned to the Essential Elements* and within the Low Range of Complexity.* Essential Elements are specific statements of Knowledge and Skills linked to the grade-level standards.

Category: Alternative Assessments Variable: SCI_MIACCESS_TEST_TYPE Description: 

1) MI-Access Functional Independence (FI) – For students who have, or function as if they have, a significant cognitive impairment, and whose instruction is most closely aligned to the Essential Elements* and within the High Range of Complexity. 2) MI-Access Supported Independence (SI) – For students who have, or function as if they have, a significant cognitive impairment, and whose instruction is most closely aligned to the Essential Elements* and within the Medium Range of Complexity. 3) MI-Access Participation (P) – For students who have, or function as if they have, a significant cognitive impairment, and whose instruction is most closely aligned to the Essential Elements* and within the Low Range of Complexity.* Essential Elements are specific statements of Knowledge and Skills linked to the grade-level standards.

Category: Alternative Assessments Variable: ELA_MIACCESS_TEST_TYPE Description: 

1) MI-Access Functional Independence (FI) – For students who have, or function as if they have, a significant cognitive impairment, and whose instruction is most closely aligned to the Essential Elements* and within the High Range of Complexity. 2) MI-Access Supported Independence (SI) – For students who have, or function as if they have, a significant cognitive impairment, and whose instruction is most closely aligned to the Essential Elements* and within the Medium Range of Complexity. 3) MI-Access Participation (P) – For students who have, or function as if they have, a significant cognitive impairment, and whose instruction is most closely aligned to the Essential Elements* and within the Low Range of Complexity.* Essential Elements are specific statements of Knowledge and Skills linked to the grade-level standards.

Category: Alternative Assessments Variable: WRI_MIACCESS_TEST_TYPE Description: 

1) MI-Access Functional Independence (FI) – For students who have, or function as if they have, a significant cognitive impairment, and whose instruction is most closely aligned to the Essential Elements* and within the High Range of Complexity. 2) MI-Access Supported Independence (SI) – For students who have, or function as if they have, a significant cognitive impairment, and whose instruction is most closely aligned to the Essential Elements* and within the Medium Range of Complexity. 3) MI-Access Participation (P) – For students who have, or function as if they have, a significant cognitive impairment, and whose instruction is most closely aligned to the Essential Elements* and within the Low Range of Complexity.* Essential Elements are specific statements of Knowledge and Skills linked to the grade-level standards.

Category: Alternative Assessments Variable: IS_SCHOOL_TESTED_FAY Description: 

Is the student considered a full academic year (FAY) participant for the school during this year (Y= Yes; N=No; U=Unknown).

Category: Alternative Assessments Variable: IS_STATE_TESTED_FAY Description: 

Is the student considered a full academic year (FAY) participant for the state during this year (Y= Yes; N=No; U=Unknown).

Category: Alternative Assessments Variable: IS_DISTRICT_TESTED_FAY Description: 

Is the student considered a full academic year (FAY) participant for the district during this year (Y= Yes; N=No; U=Unknown).

Category: Assessment Score Variable: ELA_SS Description: 

The scaled score for the English language arts portion of the assessment.

Category: Assessment Score Variable: SOC_AGP_YRS_PROJ Description: 

The timeframe in which students are expected to reach proficiency.

Category: Assessment Score Variable: SCI_PL_NAME Description: 

The performance level name for the science portion of the assessment.

Category: Assessment Score Variable: ELA_SGP Description: 

The student growth percentile (SGP) for the English language arts portion of the assessment.

Category: Assessment Score Variable: MTH_PL_RANGE Description: 

A distinction which further differentiates whether the student was Low, Mid or High within their designated performance level for the mathematics portion of the assessment.

Category: Assessment Score Variable: SOC_SS Description: 

The scaled score for the social studies portion of the assessment.

Category: Assessment Score Variable: WRI_SS_SE Description: 

The scaled score standard error for the writing portion of the assessment.

Category: Assessment Score Variable: WRI_SS Description: 

The scaled score for the writing portion of the assessment.

Category: Assessment Score Variable: ELA_RSCH_Z_SCORE Description: 

A standardized score assigned to each student that describes each students relationship to the mean of all students with a score.

Category: Assessment Score Variable: RDG_PL_CHANGE Description: 

Performance level change is used to compare student performance from year to year for the reading portion of the assessment . Transition categories are: Significant Decline, Decline, Maintaining, Improvement, or Significant Improvement. Abbreviations are not used in this field, rather the actual descriptions are used.

Category: Assessment Score Variable: SCI_SGP_LEVEL_DESC Description: 

The student growth percentile (SGP) description for the science portion of the assessment.

Category: Assessment Score Variable: MTH_PL_NAME Description: 

The performance level name for the mathematics portion of the assessment.

Category: Assessment Score Variable: WRI_PL Description: 

The performance level for the writing portion of the assessment.

Category: Assessment Score Variable: SOC_THETA_SE Description: 

The Theta standard error for the social studies portion of the assessment.

Category: Assessment Score Variable: SCI_RSCH_Z_SCORE Description: 

A standardized score assigned to each student that describes each students relationship to the mean of all students with a score.

Category: Assessment Score Variable: ELA_THETA_SE Description: 

The Theta standard error for the English language arts portion of the assessment.

Category: Assessment Score Variable: SOC_PL Description: 

The performance level for the social studies portion of the assessment.

Category: Assessment Score Variable: RDG_PL Description: 

The performance level for the reading portion of the assessment.

Category: Assessment Score Variable: SCI_VALID Description: 

Flag denoting whether the student's test was valid for the science portion of the assessment.

Category: Assessment Score Variable: MTH_THETA_SE Description: 

The Theta standard error for the mathematics portion of the assessment.

Category: Assessment Score Variable: SCI_SS Description: 

The scaled score for the science portion of the assessment.

Category: Assessment Score Variable: SCI_SS_SE Description: 

The scaled score standard error for the science portion of the assessment.

Category: Assessment Score Variable: WRI_VALID Description: 

Flag denoting whether the student's test was valid for the writing portion of the assessment.

Category: Assessment Score Variable: ELA_VALID Description: 

Flag denoting whether the student's test was valid for the English language arts portion of the assessment.

Category: Assessment Score Variable: RDG_PL_RANGE Description: 

A distinction which further differentiates whether the student was Low, Mid or High within their designated performance level for the reading portion of the assessment.

Category: Assessment Score Variable: SOC_PL_NAME Description: 

The performance level name for the social studies portion of the assessment.

Category: Assessment Score Variable: SOC_SGP_LEVEL_DESC Description: 

The student growth percentile (SGP) description for the social studies portion of the assessment.

Category: Assessment Score Variable: ELA_PL_NAME Description: 

The performance level name for the English language arts portion of the assessment.

Category: Assessment Score Variable: MTH_PL Description: 

The performance level for the mathematics portion of the assessment.

Category: Assessment Score Variable: MTH_SGP_LEVEL_DESC Description: 

The student growth percentile (SGP) description for the mathematics portion of the assessment.

Category: Assessment Score Variable: MTH_VALID Description: 

Flag denoting whether the student's test was valid for the mathematics portion of the assessment.

Category: Assessment Score Variable: SCI_THETA_SE Description: 

The Theta standard error for the science portion of the assessment.

Category: Assessment Score Variable: MTH_SGP Description: 

The student growth percentile (SGP) for the mathematics portion of the assessment.

Category: Assessment Score Variable: RDG_SS Description: 

The scaled score for the reading portion of the assessment.

Category: Assessment Score Variable: SOC_OVERALL_AGP Description: 

The adequate growth percentile (AGP) for the social studies portion of the assessment.

Category: Assessment Score Variable: MTH_AGP_YRS_PROJ Description: 

The timeframe in which students are expected to reach proficiency.

Category: Assessment Score Variable: WRI_PL_NAME Description: 

The performance level name for the writing portion of the assessment.

Category: Assessment Score Variable: MTH_SS_SE Description: 

The scaled score standard error for the mathematics portion of the assessment.

Category: Assessment Score Variable: ELA_OVERALL_AGP Description: 

The adequate growth percentile (AGP) for the English language arts portion of the assessment.

Category: Assessment Score Variable: RDG_PL_NAME Description: 

The performance level name for the reading portion of the assessment.

Category: Assessment Score Variable: SCI_OVERALL_AGP Description: 

The adequate growth percentile (AGP) for the science portion of the assessment.

Category: Assessment Score Variable: SOC_SGP Description: 

The student growth percentile (SGP) for the social studies portion of the assessment.

Category: Assessment Score Variable: SOC_SS_SE Description: 

The scaled score standard error for the social studies portion of the assessment.

Category: Assessment Score Variable: MTH_RSCH_Z_SCORE Description: 

A standardized score assigned to each student that describes each students relationship to the mean of all students with a score.

Category: Assessment Score Variable: MTH_OVERALL_AGP Description: 

The adequate growth percentile (AGP) for the mathematics portion of the assessment.

Category: Assessment Score Variable: MTH_PL_CHANGE Description: 

Performance level change is used to compare student performance from year to year for the mathematics portion of the assessment . Transition categories are: Significant Decline, Decline, Maintaining, Improvement, or Significant Improvement. Abbreviations are not used in this field, rather the actual descriptions are used.

Category: Assessment Score Variable: SCI_PL Description: 

The performance level for the science portion of the assessment.

Category: Assessment Score Variable: ELA_SS_SE Description: 

The scaled score standard error for the English language arts portion of the assessment.

Category: Assessment Score Variable: SCI_SGP Description: 

The student growth percentile (SGP) for the science portion of the assessment.

Category: Assessment Score Variable: MTH_SS Description: 

The scaled score for the mathematics portion of the assessment.

Category: Assessment Score Variable: RDG_VALID Description: 

Flag denoting whether the student's test was valid for the reading portion of the assessment.

Category: Assessment Score Variable: RDG_THETA_SE Description: 

The Theta standard error for the reading portion of the assessment.

Category: Assessment Score Variable: ELA_SGP_LEVEL_DESC Description: 

The student growth percentile (SGP) description for the English language arts portion of the assessment.

Category: Assessment Score Variable: SCI_AGP_YRS_PROJ Description: 

The timeframe in which students are expected to reach proficiency.

Category: Assessment Score Variable: ELA_AGP_YRS_PROJ Description: 

The timeframe in which students are expected to reach proficiency.