Highlights

Record Level: Student by cohort year by school year 
Record Count: 120,000-150,000 student per cohort 
Years Covered: 2007-2020 
Population Coverage: Students who enrolled in the 9th grade under an educational entity in Michigan or transferred

The K12 graduation records contain audited tracking of individual students’ progress through high school as they work to graduate. Students are assigned to a cohort (indicated by the COHORT_YEAR variable) based on their expected graduation year when they enter high school from middle school or other non-traditional entries into the school system. Nonpublic, home-schooled, and adult education participant students are not placed into a cohort, but special education transition students are.

Cohorts are used by the State of Michigan to define whether students are on-track for high school graduation in conjunction with several other variables. Exit statuses (EXIT_STATUS_CODE) are reported for each student by their school. The last school to report exit code continuing (‘19’) or a terminating one (‘01, 02, 03, 04, 05, 06, 20, 21, 40 or 41’) becomes the Primary Education Providing Entity (PEPE) for that student.

Cohort and Exist Status Mapping

The table below identifies the exit status codes provided by each PEPE, along with their corresponding exit status definitions, cohort codes, and cohort status categories. The cohort status (COHORT_STATUS_CODE) represents an aggregation of exit statuses to establish the expected graduation trajectory of a student by combining the most recent exit status (EXIT_STATUS_CODE) and grades. These represent the reporting groups used by the State of Michigan with regard to graduation numbers. There are ten possible cohort status categories, and in-depth definitions of Cohort Status categories can be found here.

Note that over the years, some exit codes were discontinued and new ones were added. In SY 2005-06, exit status codes 25 (enrolled in another district, known to continue in special education) and 26 (enrolled in another district, known not to continue in special education) were removed. SY 2004-05 is the last year these codes were used. In school year 2005-06, exit code 30 (exited early childhood or early on program) was introduced and remains in use till date.

Exit status codes 40 (gradated from a Middle College with high school diploma and associates degree) and 42 (graduated from another district) were introduced in school year 2007-08. In SY 2009-10 exit status code 41 (graduated from a middle college with only a high school diploma) was introduced. In SY 2010-11 exit status code 0 (not enrolled) was introduced. These codes are in use till date.

Exit code 18 (left adult education) was discontinued in SY 2012-13.

Exit Status CodeExit Status DefinitionCohort CodeCohort Status Category
00Not enrolledNot AssignedNot Assigned
01Graduated from general education with a regular high school diploma01On-Track Graduated
02Graduated from general education with a regular high school diploma and applied to a degree-granting college or university01On-Track Graduated
03Graduated from an alternative program with a regular high school diploma01On-Track Graduated
04Graduated from general education with a regular high school diploma and applied to a non-degree granting institution01On-Track Graduated
05Completed general education with an equivalency certificate (GED)10GED Completer
06Completed general education with other certificate05Other Completer
07Dropped out of school07Dropout
08Enrolled in another public school district in Michigan07, 02, 04?If not located, Dropout; if located, Continuing in new district
09Moved out of state06Exempt
10Expelled from the school district (no further services)07Dropout
11Enlisted in military or Job Corps prior to graduation07Dropout
12Deceased06Exempt
13Incarcerated07Dropout
14Enrolled in home school06Exempt
15Enrolled in nonpublic school06Exempt
16Unknown07Dropout
17Placed in a recovery or rehabilitation program07Dropout
18Left Adult Education07Dropout
19Expected to continue in the same school district02, 04?On-track Continuing or Off-track Continuing, depending on Expected Graduation Year
20Received Special Education certificate of completion and exited the K-12 system05Other Completer
21Special Education - Reached maximum age and exited the K-12 system05Other Completer
25Enrolled in another district, known to continue in special educationNot AssignedNot Assigned
26Enrolled in another district, known not to continue in special educationNot AssignedNot Assigned
30Exited early childhood or Early Onr program/serviceNot AssignedNot Assigned
40Graduated from a middle college with both a high school diploma and an associate degree or other advanced certificate01On-Track Graduated
41Graduated from a middle college with only a high school diploma01Graduated: On-track graduated if within 5 years, Off-track graduated if after 5 years HS grad
42Graduated from another district07, 01?If not located, Dropout; if located, Graduate in new district

Codebook

Showing 401 - 500 of 1138 results
Category Sort descending Variable Description
Category: Developmental Assessment Variable: NEW_SOCIAL_RELATIONSHIP Description: 

When reporting an annual or exit assessment, providers must indicate if the child has shown any new skill or behaviors related to positive social relationships. Similar to the Michigan Child Outcomes Summary Form (COSF cheat sheet).

Category: Developmental Assessment Variable: PARENT_INPUT_NAME Description: 

The name of the parent input about the child outcomes rating.

Category: Developmental Assessment Variable: NEW_ACTION Description: 

When reporting an annual or exit assessment, providers must indicate if the child has shown any new skill or behaviors related to taking action to meet his/her needs. Similar to the Michigan Child Outcomes Summary Form (COSF cheat sheet).

Category: Developmental Assessment Variable: IS_OUTCOME_3B Description: 

Flag that indicates the child's acquisition of new skills or behaviors related to taking appropriate action to meet needs since his/her last assessment.

Category: Developmental Assessment Variable: SOCIAL_RELATIONSHIPS_NAME Description: 

The name of the child's assessment rating for positive social relationships. Similar to the Michigan Child Outcomes Summary Form (COSF cheat sheet).

Category: Developmental Assessment Variable: OTHER_TOOL_COMMENTS Description: 

The description of the type of assessment tool used, when it is not one of those in the list of values provided in the Assessment Tool characteristic.

Category: Developmental Assessment Variable: IS_OUTCOME_2B Description: 

Flag that indicates the child's acquisition of new skills or behaviors related to acquiring and using knowledge and skills since his/her last assessment.

Category: Developmental Assessment Variable: ASSESSMENT_DATE Description: 

The date on which the assessment occurred.

Category: Developmental Assessment Variable: PARENT_INPUT_DATE Description: 

The date on which the parent/guardian input regarding the child outcomes rating was collected.

Category: Developmental Assessment Variable: EXIT_ASSESSMENT_DATE Description: 

The date (month, day and year) of the first day when the child was assessed upon his/her exit from early childhood special education.

Category: Developmental Assessment Variable: KNOWLEDGE_SKILLS_CODE Description: 

The code for the child's assessment rating for acquisition and use of knowledge and skills. Similar to the Michigan Child Outcomes Summary Form (COSF cheat sheet).

Category: Developmental Assessment Variable: ASSESSMENT_TYPE_CODE Description: 

The code for the Part C child outcomes assessment which is required to be completed when the child enters Part C Services, annually while the child is receiving services, and upon exit from Part C.

Category: Developmental Assessment Variable: OUTCOME_3A_CODE Description: 

The code for Taking Appropriate Action to Meet Needs: To what extent the child shows age appropriate functioning, across a variety of settings and situations.

Category: Developmental Assessment Variable: ACTION_CODE Description: 

The code for the child's assessment rating on the ability to take appropriate actions to meet his/her needs. Similar to the Michigan Child Outcomes Summary Form (COSF cheat sheet).

Category: Developmental Assessment Variable: OTHER_SOURCE_COMMENTS Description: 

The description of the type of assessment tool used when it is not one of those in the list of values provided in the Data Source characteristic.

Category: Developmental Assessment Variable: IS_OUTCOME_1B Description: 

Flag that indicates of the child's acquisition of new skills or behaviors related to positive social and emotional skills (including positive social relationships) since his/her last assessment.

Category: Developmental Assessment Variable: PARENT_INPUT_CODE Description: 

The code that indicates the parent input about the child outcomes rating.

Category: Developmental Assessment Variable: OUTCOME_2A_CODE Description: 

The code for Acquiring and Using Knowledge and Skills: To what extent the child shows age appropriate functioning, across a variety of settings and situations.

Category: Developmental Assessment Variable: NEW_KNOWLEDGE_SKILL Description: 

When reporting an annual or exit assessment, providers must indicate if the child has shown any new skill or behavior related to acquisition and use of knowledge and skills. Similar to the Michigan Child Outcomes Summary Form (COSF cheat sheet).

Category: Developmental Assessment Variable: SOCIAL_RELATIONSHIPS_CODE Description: 

The code for the child's assessment rating for positive social relationships. Similar to the Michigan Child Outcomes Summary Form (COSF cheat sheet).

Category: Developmental Assessment Variable: ACTION_NAME Description: 

The name of the child's assessment rating on the ability to take appropriate actions to meet his/her needs. Similar to the Michigan Child Outcomes Summary Form (COSF cheat sheet).

Category: Developmental Assessment Variable: ASSESSMENT_TYPE_NAME Description: 

The name of the Part C child outcomes assessment which is required to be completed when the child enters Part C Services, annually while the child is receiving services, and upon exit from Part C.

Category: Developmental Assessment Variable: KNOWLEDGE_SKILLS_NAME Description: 

The name of the child's assessment rating for acquisition and use of knowledge and skills. Similar to the Michigan Child Outcomes Summary Form (COSF cheat sheet).

Category: Developmental Assessment Variable: DATA_SOURCE_NAME Description: 

The name for the comprehensive assessment tool used when completing the child's assessment.

Category: Developmental Assessment Variable: DATA_SOURCE_CODE Description: 

The code for the comprehensive assessment tool used when completing the child's assessment.

Category: Developmental Assessment Variable: ASSESSMENT_TOOL_NAME Description: 

The name for the method of determining the child's level of functioning within the three areas assessed: -The initiation of special education service -When they exit from early childhood special education -When they begin kindergarten or within thirty (30) days of their sixth birthday.

Category: Developmental Assessment Variable: OUTCOME_1A_CODE Description: 

The code for the positive social-emotional skills (including social relations): To what extent the child shows age-appropriate functioning, across a variety of settings and situations is reported.

Category: Discipline Records Variable: INCIDENT_TYPE_CODE_1 Description: 

The code of the first incident associated with the reason that led to the disciplinary action.

Category: Discipline Records Variable: FOLLOW_UP_NAME_3 Description: 

The name that indicates the type of follow-up and/or educational services provided to the student after the start of the third disciplinary action(s) reported.

Category: Discipline Records Variable: INCIDENT_TYPE_NAME_1 Description: 

The name of the first incident associated with the reason that led to the disciplinary action.

Category: Discipline Records Variable: INCIDENT_TYPE_NAME_3 Description: 

The name of the third incident associated with the reason that led to the disciplinary action.

Category: Discipline Records Variable: FOLLOW_UP_CODE_3 Description: 

The code that indicates the type of follow-up and/or educational services provided to the student after the start of the third disciplinary action(s) reported.

Category: Discipline Records Variable: DISCIPLINARY_ACTION_CODE_3 Description: 

The third reported code for the disciplinary action taken as a consequence of the incident.

Category: Discipline Records Variable: FOLLOW_UP_CODE_2 Description: 

The code that indicates the type of follow-up and/or educational services provided to the student after the start of the second disciplinary action(s) reported.

Category: Discipline Records Variable: DISCIPLINARY_ACTION_NAME_2 Description: 

The second reported name of the disciplinary action taken as a consequence of the incident.

Category: Discipline Records Variable: LENGTH_OF_ACTION_1 Description: 

The number of days assigned for the first reported consequence in half-day increments.

Category: Discipline Records Variable: FOLLOW_UP_NAME_1 Description: 

The name that indicates the type of follow-up and/or educational services provided to the student after the start of the first disciplinary action(s) reported.

Category: Discipline Records Variable: START_OF_ACTION_3 Description: 

The date on which the student began the third reported consequence.

Category: Discipline Records Variable: FOLLOW_UP_CODE_4 Description: 

The code that indicates the type of follow-up and/or educational services provided to the student after the start of the fourth disciplinary action(s) reported.

Category: Discipline Records Variable: FOLLOW_UP_CODE_1 Description: 

The code that indicates the type of follow-up and/or educational services provided to the student after the start of the first disciplinary action(s) reported.

Category: Discipline Records Variable: DISCIPLINARY_ACTION_NAME_3 Description: 

The third reported name of the disciplinary action taken as a consequence of the incident.

Category: Discipline Records Variable: START_OF_ACTION_2 Description: 

The date on which the student began the second reported consequence.

Category: Discipline Records Variable: INCIDENT_TYPE_CODE_2 Description: 

The code of the second incident associated with the reason that led to the disciplinary action.

Category: Discipline Records Variable: LENGTH_OF_ACTION_3 Description: 

The number of days assigned for the third reported consequence in half-day increments.

Category: Discipline Records Variable: FOLLOW_UP_NAME_2 Description: 

The name that indicates the type of follow-up and/or educational services provided to the student after the start of the second disciplinary action(s) reported.

Category: Discipline Records Variable: FOLLOW_UP_NAME_4 Description: 

The name that indicates the type of follow-up and/or educational services provided to the student after the start of the fourth disciplinary action(s) reported.

Category: Discipline Records Variable: IS_SEXUAL_ASSAULT Description: 

Flag that indicates when an incident of physical violence involved oral, anal, or vaginal penetration forcibly or against the person's will or where the victim is incapable of giving consent.

Category: Discipline Records Variable: INCIDENT_DATE Description: 

The day the incident that led to the disciplinary action occurred.

Category: Discipline Records Variable: INCIDENT_TYPE_CODE_4 Description: 

The code of the fourth incident associated with the reason that led to the disciplinary action.

Category: Discipline Records Variable: DISCIPLINARY_ACTION_NAME_1 Description: 

The first reported name of the disciplinary action taken as a consequence of the incident.

Category: Discipline Records Variable: START_OF_ACTION_1 Description: 

The date on which the student began the first reported consequence.

Category: Discipline Records Variable: INCIDENT_TYPE_NAME_4 Description: 

The name of the fourth incident associated with the reason that led to the disciplinary action.

Category: Discipline Records Variable: IS_SERIOUS_BODILY_INJURY Description: 

Flag that indicates when the Incident Type involved physical violence with injury.

Category: Discipline Records Variable: INCIDENT_TYPE_NAME_2 Description: 

The name of the second incident associated with the reason that led to the disciplinary action.

Category: Discipline Records Variable: DISCIPLINARY_ACTION_CODE_2 Description: 

The second reported code for the disciplinary action taken as a consequence of the incident.

Category: Discipline Records Variable: INCIDENT_TYPE_CODE_3 Description: 

The code of the third incident associated with the reason that led to the disciplinary action.

Category: Discipline Records Variable: LENGTH_OF_ACTION_2 Description: 

The number of days assigned for the second reported consequence in half-day increments.

Category: Discipline Records Variable: DISCIPLINARY_ACTION_CODE_1 Description: 

The first reported code for the disciplinary action taken as a consequence of the incident.

Category: Employment Variable: EMPLOYMENT_STATUS_DESC Description: 

A description of the employment status of the staff member including separation reasons and new teacher status.

Category: Employment Variable: ANNUAL_SALARY Description: 

The full-time base annual salary for employees in given assignments in order to meet the needs of Title I Part A of the No Child Left Behind Act (NCLB). For others, providing this data is optional.

Category: Employment Variable: FUNDED_POS_STATUS_CODE Description: 

A code of the status of the assignment as either filled by permanent employees, approved substitutes, or outside contractors.

Category: Employment Variable: FUNDED_POS_STATUS_DESC Description: 

A description of the status of the assignment as either filled by permanent employees, approved substitutes, or outside contractors.

Category: Employment Variable: HIRE_DATE Description: 

The initial date of hire (date employed) for the staff member within the district.

Category: Employment Variable: IS_FUNDED_POSITION Description: 

Flag to specify if the personnel position is funded (Y or N).

Category: Employment Variable: HIGHEST_EDUCATION_DEGREE_NAME Description: 

This is the highest degree earned by a staff member.

Category: Employment Variable: TERMINATION_DATE Description: 

The date of termination/retirement/resignation of the staff member.

Category: Endorsements Variable: ENDORSE_PERMIT_CODE_12 Description: 

The twelfth permit code for the staff member sorted alphabetically.

Category: Endorsements Variable: ENDORSE_PERMIT_CODE_2 Description: 

The second permit grade level for the staff member sorted alphabetically.

Category: Endorsements Variable: ENDORSE_CERTIFICATION_12 Description: 

The twelfth endorsement certificate for the staff member sorted alphabetically.

Category: Endorsements Variable: ENDORSE_CERTIFICATION_13 Description: 

The thirteenth endorsement certificate for the staff member sorted alphabetically.

Category: Endorsements Variable: ENDORSE_PERMIT_CODE_8 Description: 

The eighth permit code for the staff member sorted alphabetically.

Category: Endorsements Variable: ENDORSE_PERMIT_CODE_4 Description: 

The fourth permit code for the staff member sorted alphabetically.

Category: Endorsements Variable: ENDORSE_PERMIT_CODE_3 Description: 

The third permit code for the staff member sorted alphabetically.

Category: Endorsements Variable: ENDORSE_PERMIT_9 Description: 

The ninth permit certificate for the staff member sorted alphabetically.

Category: Endorsements Variable: ENDORSE_PERMIT_CODE_9 Description: 

The ninth permit code for the staff member sorted alphabetically.

Category: Endorsements Variable: ENDORSE_PERMIT_CODE_6 Description: 

The sixth permit code for the staff member sorted alphabetically.

Category: Endorsements Variable: ENDORSE_PERMIT_8 Description: 

The eighth permit certificate for the staff member sorted alphabetically.

Category: Endorsements Variable: ENDORSE_PERMIT_CODE_5 Description: 

The fifth permit code for the staff member sorted alphabetically.

Category: Endorsements Variable: ENDORSE_GRADE_LEVEL_13 Description: 

The thirteenth endorsement grade level for the staff member sorted alphabetically (e.g., subject area endorsements).

Category: Endorsements Variable: ENDORSE_PERMIT_CODE_7 Description: 

The seventh permit code for the staff member sorted alphabetically.

Category: Endorsements Variable: ENDORSE_PERMIT_CODE_11 Description: 

The eleventh permit code for the staff member sorted alphabetically.

Category: Endorsements Variable: LICENSE_TYPE Description: 

Name of the Certificate License Type (e.g., Provisional Teaching Certificate or School Counselor License) which is populated when the educator completes their application for certification through MOECS.

Category: Endorsements Variable: LICENSE_STATUS Description: 

Certificate status description (i.e., Valid, Expired, Invalid, Nullified, Revoked, Suspended, and Withdrawn).

Category: Endorsements Variable: PERMIT_STATUS Description: 

Permit status description (e.g., Valid, Expired, etc.).

Category: Endorsements Variable: LICENSE_CATEGORY Description: 

Name of the Certificate License Category (e.g., Teaching, School Counselor, etc.).

Category: Endorsements Variable: ENDORSE_PERMIT_2 Description: 

The second endorsed permit of the staff member sorted alphabetically.

Category: Endorsements Variable: ENDORSE_PERMIT_CODE_10 Description: 

The tenth permit code for the staff member sorted alphabetically.

Category: Endorsements Variable: ENDORSE_PERMIT_6 Description: 

The sixth permit certificate for the staff member sorted alphabetically.

Category: Endorsements Variable: ENDORSE_PERMIT_10 Description: 

The tenth permit certificate for the staff member sorted alphabetically.

Category: Endorsements Variable: ENDORSE_PERMIT_11 Description: 

The eleventh permit certificate for the staff member sorted alphabetically.

Category: Endorsements Variable: ENDORSE_PERMIT_CODE_1 Description: 

The first permit code for the staff member sorted alphabetically.

Category: Endorsements Variable: PERMIT_TYPE Description: 

Name of Permit type (There are four different types of permits). Permits are utilized in situations where a school is unable to fill a position with an appropriately certified and/or endorsed educator.

Category: Endorsements Variable: ENDORSE_PERMIT_CODE_13 Description: 

The thirteenth permit code for the staff member sorted alphabetically.

Category: Endorsements Variable: ENDORSE_PERMIT_13 Description: 

The thirteenth permit certificate for the staff member sorted alphabetically.

Category: Endorsements Variable: ENDORSE_PERMIT_12 Description: 

The twelfth permit certificate for the staff member sorted alphabetically.

Category: Endorsements Variable: ENDORSE_PERMIT_3 Description: 

The third endorsed permit of the staff member sorted alphabetically.

Category: Endorsements Variable: ENDORSE_PERMIT_4 Description: 

The fourth endorsed permit of the staff member sorted alphabetically.

Category: Endorsements Variable: ENDORSE_PERMIT_5 Description: 

The fifth endorsed permit of the staff member sorted alphabetically.

Category: Endorsements Variable: INSTITUTION_NAME Description: 

Official entity name for where Higher Education was received by staff.

Category: Endorsements Variable: INSTITUTION_STATE Description: 

State's name where Higher Education degree was received by staff.